Administrative Assistant

B.H. Craig Construction is seeking a dependable, organized, and detail-oriented Administrative Assistant to join our team. This position plays a vital role in supporting daily office operations and ensuring the front office provides exceptional service to employees, clients, vendors, and visitors. The ideal candidate thrives in a fast-paced environment, communicates professionally, and can effectively manage multiple priorities while maintaining accuracy and confidentiality.

Essential Duties and Responsibilities

• Assist with the preparation and submission of bid proposals and project documentation
• Receive, sort, and distribute incoming mail and packages, including USPS, UPS, and Fed Ex
• Coordinate outgoing mail and shipments
• Provide administrative support to office staff and project managers
• Answer and direct incoming telephone calls in a professional manner
• Greet clients, vendors, and visitors and provide excellent customer service
• Maintain front desk operations and ensure the reception area remains clean, organized, and professional
• Monitor and respond to general office email correspondence
• Assist with filing, scanning, copying, and document management
• Order and maintain office supplies as needed
• Perform general clerical duties and assist with special projects as assigned

Qualifications

• High school diploma or equivalent required
• Previous administrative, receptionist, or office support experience required
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Excellent verbal and written communication skills
• Strong organizational, time management, and multitasking abilities
• High level of attention to detail and accuracy
• Ability to work independently while contributing effectively as part of a team
• Ability to maintain confidentiality

Physical Requirements

• Prolonged periods of sitting and working at a computer
• Occasionally lift or move items up to 25 pounds
• Ability to walk, stand, and perform routine office activities throughout the workday
• B.H. Craig Construction offers a competitive compensation and benefits package, including Health Insurance, 401K Matching, and Paid Time Off