Administrative Assistant

About the Role

The Administrative Assistant provides administrative and operational support for the Property Management Office and functions as frontline contact to external and internal customers, tenants and vendors. Applicants should have experience with property management and real estate accounting software.

• Retrieves incoming calls in a professional manner and delivers high level of customer service as appropriate
• Dispatches and tracks routine work orders to maintenance staff or other responsible parties ensuring timely completion
• Coordinates vendor/contractor services as appropriate to support daily property operations
• Drafting vendor contracts using standard templates
• Assistants with lease administration including move-in/move-out procedures
• Assists with tenant relations and event coordination
• Maintains service agreements log and assures tenant and vendor certificates meet all requirements
• Maintains electronic files system
• Maintains key & card control for vendor/contractor/tenant access
• Composes routine professional correspondence
• Assists with property inspections as assigned
• Perform all general office duties and special projects as required

• High school graduate or equivalent, College degree preferred
• 2 - 3 years experience as an administrative assistant
• Must be located in Birmingham, AL or surrounding area or willing to relocate for the duration of employment
• Must be in office, on site, 5 days a week
• Advanced computer skills using MS Office applications (Word & Excel a must)
• Demonstrated proficient knowledge of and experience with accounting principles & practices
• Property management software experience a plus Apologies fl;?n