Payroll Specialist I

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Position Type:
Secretarial/Clerical/Payroll

Date Posted: 7/20/2026

Location:

District Office

Date Available:

When Filled

Closing Date:
When Filled

Job Title:

Payroll Specialist I

Department:
District Office

Reports To:

Assistant Director of Finance

FLSA Status:
Non Exempt

Prepared by:
Human Resources

Approved by:
Governing Board

Approved On

Summary:

The Payroll Specialist is responsible for the accurate and timely processing of payroll for all district employees. This position ensures compliance with federal/state/local regulations and district policies while providing exceptional customer service to staff regarding payroll-related inquiries.

include but not limited to the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Prepare and process bi-weekly/monthly payroll for all district employees, including teachers, administrative staff, and support personnel.
• Ensure accurate calculations of wages, overtime, supplemental pay, and deductions. Confer with a variety of internal and external parties (county/state agencies, etc.) to ensure compliance and accuracy.
• Enter payroll data into the payroll system (School ERP Pro), including new hires, terminations, and transfers in employment status. Assist in reviewing and processing extra-duty time sheets for payment including review of account coding and creation of supplemental positions in Visions.
• Follows and maintains knowledge of District policies and procedures.
• Assist with audits for compliance with local, state and federal laws, including but not limited to preparing materials.
• Process and Monitor employee leave plans and requests. Perform routine internal audits of leave plans to ensure accuracy.
• Effectively communicate with direct supervisor to resolve payroll discrepancies or issues. Responds to questions and resolves payroll issues within scope of authority with appropriate written or verbal communication.
• Assists in authorizing bi-weekly payments to annuity companies for the purpose of ensuring ongoing contributions elected by employees.
• Assists in compiling statistical and payroll data from a variety of sources (e.g. timesheets/payroll, salary adjustments, tax deposits, etc.) for the purpose of providing summaries to other personnel, and/or ensuring compliance with established guidelines.
• Assists in preparing a variety of payroll related documents (e.g. invoices for over payments, retirement plan transfers, payroll register, stop payments, W-2 controls, reports, memos, letters, garnishments, child support payments, dues to associations, tax shelters, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Assists in managing the district's automated time and attendance tracking system, Time Clock Plus.
• Responds in a timely fashion to employment verification requests.
• Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• Maintains confidentiality of sensitive information.
• Performs general clerical functions (e.g. scheduling, copying, scanning, data entry, filing, answering telephone, greeting individuals, etc.) for the purpose of supporting office operations.
• Completes a large volume of work, sometimes with short timelines to meet established deadlines.
• Performs work beyond a standard 40-hour work week when work-load requires.
• Other duties as assigned.

With Disabilities To Perform The Essential Functions.

• Exceptional accuracy and attention to detail in data entry and payroll calculations.
• Strong analytical and problem-solving skills to resolve payroll discrepancies.
• Ability to maintain strict confidentiality of sensitive payroll and employee information.
• Excellent organizational and time management skills, with the ability to meet tight deadlines.

• High School Diploma or G.E.D.
• Background in Accounting required.
• One to three year's experience in a business office setting.
• Demonstrated computer literacy required; word processing and excel required.
• Ability to communicate and work well with st