Elections Specialist

Job Summary

Perform a variety of paraprofessional and technical functions in the administration and support of the elections functions for Pinal County under general supervision.

• Prepare contacts, assign poll worker notices, create notices advising poll workers to which Voting Precincts they have been assigned, and review and verify that confirmation from poll worker is received by deadline.
• Coordinate payroll for poll workers, in‑house election boards, and troubleshooters and prepare payments for poll workers.
• Conduct poll worker classes and update poll worker instruction manual based on changes in legislation, equipment, etc. for each election cycle.
• Submit agenda items to approve poll worker assignments, polling locations, canvassing, and other assignments and conduct election troubleshooter training on proper Election Day procedures.
• Contract with various entities for the use of buildings for polling locations, research area to be voted in, and locate facilities with adequate space for use on Election Day.
• Coordinate and send notices to all cities, towns, school districts, and special taxing districts advising of the dates for the upcoming year and provide a time schedule to submit requests to the department for election assistance.
• Draft and publish required legal notices in local newspapers.
• Process and submit accounts payable, federal grant reports and billing, and other various reporting to the State election division for processing.
• Provide basic technical support to the automated electronic voting machines and ensure voting equipment is maintained and operates properly for election.
• Assist with ballot creation duties including proofreading all ballot styles, sending ballot proofs to candidates and jurisdictions, working with translators for accurate translations, and creating and reviewing ballot orders.
• Assist with ballot tabulation duties, including election night reporting, post‑election audits, hand counts, and preparation of the official election canvass documents.
• Maintain inventory of supplies for office and Election Day and perform physical count of supplies after each election.
• Assemble election supply cages for every polling place that includes voting materials and needed supplies for Election Day, and assist with delivery to and from the polling places.
• Assist with clean up and organization as Election Day supplies return.
• Assist with customer service duties via email, phone, face‑to‑face interactions and public records requests.
• Assist with candidate filings, nomination papers, and financial disclosure statements along with campaign finance reports.
• Promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work‑related issues, customer records, and restricted County information.
• Perform other related duties as required.

• High School Diploma or GED.
• Three (3) years of experience in administering election functions, administrative work or customer service experience.
• Arizona residents must have a valid Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• Must successfully complete the Elections Officer Certification class from the State of Arizona within the next training session period from the date of hire.
• Must be eligible to vote in Arizona.
• Must pass applicable background check.

• Experience with State, County or City government.
• Experience with Microsoft Office and Google products.
• Experience with elections technology.
• Knowledge of Arizona election laws and other pertinent federal, state, and local laws, codes, and regulations, as applied to area of assignment.
• Knowledge of county government organization, operations, policies, and procedures.
• Knowledge of modern computer technology and software required in the administration of elections and office operations.
• Knowledge of records management and retention requirements.
• Skill in organizing and…