Correctional Records CLERK II (Florence
Listed on 2026-08-22
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Administrative/Clerical
Clerical, Data Entry
CORRECTIONAL RECORDS CLERK II Job Location
Arizona State Prison Complex (ASPC) Eyman 4374
E. Butte Ave Florence, AZ 85132
- Salary: $33,600.00
- Grade: 12
- Closing Date: 8/25/26
Are you an organized individual with clerical office experience? The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking ambitious qualified individuals to perform complex clerical work regarding inmate records. This position performs complex clerical work, copies, files and collates offender documents and information. As a Correctional Records Clerk II, you will be responsible for telephone inquiries from staff, attorneys, and other agencies as well as pulling files for review by wardens and deputy wardens.
Job Duties- Audits all institutional files for all new arrivals and maintains two-year annual audits for proper internal self-audit requirements.
- Generates Notifications of Release for upcoming releases.
- Facilitates institutional review of all court sentencing documentation for newly arriving inmates, along with the reviewing and/or tracking of requested court documentation by returning inmates after court hearings or trials.
- Completes all court document entries for the institution.
- Forwards all appropriate documentation for review to the Time Computation Unit at Central Office.
- Processes violator paperwork, prepares files, and tracks violator warrants.
- Confers with supervisors, attends staff meetings, and provides coverage for other staff when needed.
- Tracks document requests for necessary completion of inmate institutional files - Attends yearly training and trains Correctional Records Clerk I.
- Pulls files for review by authorized staff and assists with the duties of the Correctional Records Clerk I.
- Drives on State business.
- Performs other duties appropriate to the assignment.
- Office practices and procedures
- Laws, rules, policies, and procedures governing inmate files and documents
- Automated data/manual storage and retrieval techniques and equipment
- Numerical and digital filing systems
- Operation of office equipment including copiers, fax machines, and telephones
- Basic mathematics
- Business English, including grammar, spelling, and punctuation
- Computer usage and various software programs (Microsoft Office and Google Suites)
- Written and verbal communication
- Establishing and maintaining interpersonal relationships
- Researching, collecting, and formatting information
- Performing office clerical practices and techniques
- Sorting, filing, retrieving, and replacing files/records
- Utilizing a computerized database to perform data entry
- Access the Arizona Correctional Information Systems (ACIS)
- Work with minimal supervision
- Interpret and apply ADCRR department policies and privacy guidelines governing the provision of inmate information to others
- Lead and train in work assignment
- Follow verbal and written guidelines
Work in a prison environment
- High School Diploma or General Education Development (GED)
- Customer service experience
Employment is contingent on the selected applicant passing a background investigation and a drug test.
If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver license record checks. The license must be current, unexpired, and neither revoked nor suspended.
Employees who drive on state business are subject to driver license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
- All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).*
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