Procurement Officer

JOB SUMMARY

Perform professional-level procurement tasks in obtaining goods and services requisitioned by County departments at the lowest total cost. Perform complex or sensitive procurements and determine the appropriate procurement method, provide direction, guidance, and advice to Procurement Officers on complex and strategic sourcing issues, and assist County staff to identify and resolve complex purchasing issues under general supervision.

• Assist Purchasing Manager to coordinate administrative functions for Purchasing Group, assign tasks and projects, and provide assistance and guidance to staff, and serve as subject matter expert on Pinal County procurement process.
• Develop complex formal solicitations for goods and services, coordinate with departments to assure that proper specifications and appropriate procurement code and policies are followed, and prepare documentation, including scope of work, business terms, evaluation criteria, and standard terms and conditions. Manage special projects, research and analyze data to determine cost effective commodity, service, and contract management strategies.
• Evaluate, expedite, process, and resolve purchase requisition and procurement issues, assure that appropriate source selection methods are used to determine contract and purchase awards, and assure that all State, Federal and County rules and regulations are followed.
• Develop and analyze information and recommendations and resolve problems with customers, vendors, contractors, County management, and co-workers to accomplish Pinal County procurement goals.
• Procure the most cost-effective supplies, materials, equipment, and services from qualified and responsive vendors within defined timelines and goals.
• Process purchase requisitions and supporting documents through required review and approval process and assure open and fair competition, procedural integrity, and compliance with state and Federal laws and County policies.
• Train and assist County staff and resolve purchasing issues within scope of authority and explain rules, policies, and procedures.
• Work with departments to forecast and define procurement requirements, specifications, deliverables, and scope of services, provide advice and consultation on procurement issues, and interpret County policies and procedures.
• Respond to requests for information and resolve them by researching files and records, mitigate disputes between end-user and vendors, and refer matters requiring policy interpretation to supervisor for resolution.
• Maintain absolute confidentiality of work‑related issues, customer records, and restricted County information.
• Perform other related duties as required.

• Strong knowledge and experience with contract administration and/or contract management.

• Bachelor's degree in Supply Chain Management, Business or Public Administration, or related field.
• Four (4) years of professional purchasing experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• Professional certification is preferred as a Certified Professional in Supply Management (CPSM), or a Certified Professional Public Buyer (CPPB) or a Certified Professional Public Purchasing Officer (CPPO) within three years of hire date respectively.
• Arizona residents must have an Arizona Driver’s License upon hire; newly established Arizona Residents must have one within 30 days of hire.
• Knowledge of State, Federal and County laws, statutes, rules, and regulations governing public sector procurement activities and how to interpret and apply related standards.
• Knowledge of Finance Department and County procurement policies, procedures, and regulations.
• Knowledge of negotiation techniques and skill in negotiating favorable pricing and contract terms and conditions.
• Knowledge of principles and practices of public sector purchasing and records management.
• Skill in developing and managing stakeholder relationships including with suppliers, departments, County management and Legal.
• Knowledge of principles of total cost analysis, supply base analysis, vendor…