FJSHS Counseling Secretary

Date Posted:2/3/2026

Location:

Florence Jr/Sr High School
FJSHS Counseling Secretary
Position Summary
The Counseling Secretary provides confidential administrative and clerical support to the school counseling team and serves as a key point of contact for students, families, staff, and the public. This position supports counseling operations, student records management, attendance reporting, graduation processes, and coordination with school administration while maintaining strict confidentiality and professionalism.

Essential Duties and Responsibilities

Provide daily administrative and office management support for the counseling department
Serve as a receptionist for the counseling office; answer, screen, route, and document telephone calls and messages
Maintain and enter student attendance records accurately and in a timely manner
Respond to inquiries from students, parents, and staff regarding attendance policies, absences, suspensions, enrollment status, and related procedures
Compile, prepare, and submit required weekly, monthly, and year-end reports
Assist with ordering, processing, and tracking supplies and materials, including graduation-related items
Collect, maintain, and update confidential student records, including transcripts
Maintain accurate and up-to-date student files and records in compliance with district and state requirements
Print and distribute attendance notification letters for students reaching established absence thresholds (4, 7, and 10 absences)
Maintain monthly student behavior documentation as required
Maintain student athlete records, including physicals, drug testing permissions, handbook acknowledgments, and related compliance documents
Maintain current transportation and bus information for new and existing students
Prepare, type, and distribute correspondence, reports, and records
Take and transcribe notes as needed for official documentation
Collaborate with local agencies and school personnel as appropriate
Demonstrate strong public relations skills while maintaining professionalism and confidentiality
Perform other duties as assigned

Qualifications
To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and Experience

High school diploma or General Education Diploma (GED) required
Minimum of one (1) year of prior office or administrative experience preferred
Successful completion of all required criminal background checks and fingerprinting

Language and Communication Skills

Ability to read and interpret policies, procedures, and operational manuals
Ability to write routine reports and professional correspondence
Ability to communicate effectively and professionally with students, parents, staff, and the public

Salary and Benefits

175-day contract, 8.5 hours per day, schedule determined by district calendar
Salary placement according to the Classified Salary Schedule

Up to five (5) years of directly related experience may be credited

Insurance benefits in accordance with the Classified Employee Handbook
Leave benefits in accordance with the Classified Employee Handbook
Participation in PERA retirement system
Leave benefits as outlined in Classified Handbook

Fremont RE-2 School District does not discriminate on the basis of disability, race, creed, color, sex, sexual orientation, marital status, national origin, religion or need for special education services, access to, treatment or employment in its educational programs or activities. Additionally, a lack of English language skills is not a barrier to admission or participation in activities. The following individuals have been designated to handle inquiries regarding the non-discrimination policies:
Dr. William Wilson, Superintendent, and EEO/Affirmative Action/Title IX/Section 504 Compliance Officer for complaints involving employees, and Jason Cellan, Title IX Compliance Officer for complaints involving students. Both individuals can be located at 403 W. 5th Street, Florence, Colorado, 81226. . Complaint procedures have been established for students, parents, employees, and members of the public. (Policy AC, AC-R , AC-E-1, AC-E-2)
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