Data Entry Clerk

Job Title: Data Entry Clerk

Job Type: (Remote)

The Data Entry Clerk — Finance / Accounting is responsible for accurately entering, verifying, updating, and maintaining financial and accounting data in company systems. This position supports Accounts Payable, Accounts Receivable, General Ledger, billing, financial reporting, reconciliations, and other accounting activities by ensuring financial information is complete, accurate, and properly documented.

• Enter financial and accounting data accurately into ERP, accounting, and financial management systems.

• Process invoices, receipts, purchase orders, payment records, expense reports, and other financial documents.

• Verify financial information against source documents before entering transactions.

• Review transactions for accuracy, completeness, appropriate coding, and required approvals.

• Enter Accounts Payable and Accounts Receivable transactions into accounting systems.

• Assist with invoice processing, vendor records, customer records, and payment information.

• Maintain accurate vendor, customer, account, and financial master data.

• Enter general ledger information and supporting transaction details as directed by accounting staff.

• Assist with journal entry preparation and transaction documentation under appropriate supervision.

• Perform data verification and identify discrepancies, duplicate transactions, missing information, and incorrect entries.

• Assist with account and transaction reconciliations by comparing system records with supporting documentation.

• Maintain accurate records of invoices, receipts, payments, credits, adjustments, and other financial transactions.

• Assist with expense report processing and employee reimbursement documentation.

• Support billing and customer account updates as required.

• Prepare spreadsheets, financial schedules, transaction listings, and routine accounting reports.

• Assist accounting staff with month-end and year-end closing activities.

• Research and correct data-entry errors and accounting record discrepancies.

• Scan, upload, organize, and electronically archive financial documents.

• Maintain complete audit trails and supporting documentation for financial transactions.

• Retrieve financial records and transaction information for authorized accounting personnel and auditors.

• Assist with data cleanup, database maintenance, and financial record updates.

• Maintain confidentiality of financial, employee, customer, and vendor information.

• Follow accounting policies, internal controls, approval procedures, and document-retention requirements.

• Meet established data-entry accuracy, productivity, and processing deadlines.

• Identify opportunities to improve accounting data-entry processes, reduce errors, and increase efficiency.

• High school diploma or equivalent required.

• Associate degree or coursework in Accounting, Finance, Business Administration, or a related field preferred.

• 1–2 years of experience in accounting data entry, finance, bookkeeping, accounts payable, accounts receivable, or administrative support preferred.

• Strong typing and data-entry skills with excellent numerical accuracy.

• Basic understanding of accounting terminology and financial transactions.

• Proficiency with Microsoft Excel, Word, and Outlook.

• Strong attention to detail and organizational skills.

• Ability to work with large volumes of financial data and repetitive transactions.

• Strong ability to maintain confidentiality and handle sensitive financial information.

• Good written and verbal communication skills.

• Ability to meet deadlines and follow established accounting procedures.

• Experience with ERP or accounting systems such as SAP, Oracle, Net Suite, Quick Books, Microsoft Dynamics, or similar platforms.

• Experie…