Senior Administrative Assistant

Description

We are looking for a detail-oriented Senior Administrative Assistant to join our team in Florence, KY. In this role, you will take on diverse responsibilities, including tenant communication, contract preparation, and administrative support for property management tasks. This contract-to-permanent position offers an opportunity to contribute to a dynamic environment while developing your skills in customer service and office operations.

Responsibilities:

- Handle tenant calls regarding property concerns, such as maintenance issues or urgent situations.

- Prepare and review contracts, ensuring accuracy and compliance with company standards.

- Utilize software platforms, such as Yardi, to track payment statuses and input payment information.

- Follow up with tenants on late or incorrect payments, coordinating with the accounting department for resolution.

- Maintain office supplies inventory to ensure the workspace is well-stocked and functional.

- Manage and process timesheets for maintenance staff, tenant bill-back invoices, and expense reports.

- Conduct monthly meter readings for properties and prepare check requests for approval.

- Prioritize and address urgent tenant requests while managing ongoing administrative tasks.

- Collaborate with team members to support efficient property management operations.

Requirements - At least 2 years of experience in administrative or property management roles.

- Proficiency in Microsoft Excel and Word for document preparation and data tracking.

- Familiarity with customer service practices and the ability to handle tenant inquiries professionally.

- Strong organizational skills to manage multiple tasks and deadlines effectively.

- Ability to adapt quickly to shifting priorities and urgent situations.

- Basic knowledge of property management systems;
Yardi experience is a plus but not required.

- Excellent written and verbal communication skills.

- Capacity to learn new systems and processes with minimal supervision. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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