Administrative Assistant

Administrative Assistant – Commercial Property Management

The Administrative Assistant supports daily operations for a commercial property management team, providing essential administrative support to the Property Manager, quality customer service to business tenants, and assistance with basic accounts payable tasks. This role helps maintain smooth office operations, ensures responsive communication with tenants and vendors, and contributes to the overall efficiency of the property management function. This position is temp to hire and will pay between $21 and $22/hr.

• Assist the Property Manager with scheduling, document preparation, report drafting, and general office coordination.
• Maintain organized electronic and physical filing systems, including leases, vendor contracts, correspondence, and compliance documents.
• Prepare meeting agendas, take minutes, and distribute follow‑up communications as needed.
• Coordinate building access, vendor appointments, and maintenance scheduling.
• Assist with preparing notices, memos, newsletters, and other tenant communications.
• Serve as a primary point of contact for business tenants, responding to inquiries, service requests, and general questions.
• Track and follow up on maintenance requests to ensure timely completion and communication.
• Support tenant move‑in and move‑out processes, including documentation and building orientation.
• Promote positive tenant relations by providing professional, timely, and solutions‑focused service.
• Process vendor invoices for approval, coding, and submission to the accounting department.
• Assist in reconciling monthly statements and verifying vendor accuracy.
• Help maintain financial tracking spreadsheets and support preparation of monthly management reports.
• Coordinate with vendors to resolve invoice discrepancies or obtain missing documentation.

• Previous administrative experience, preferably in property management, real estate, or a related field.
• Strong communication skills and customer service orientation.
• Proficiency in Microsoft Office and comfort with property management or accounting software.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Ability to work independently while supporting a collaborative team environment.

If you are interested in learning more, please apply now.