Administrative Specialist

Position Title

Administrative Specialist

Workforce Division

Florence

Non-Exempt

Associate Director

$19.00 / hour

Provide general administrative support for the NKADD’s Workforce Division.

• Work closely with Associate Director and Contracts Manager to determine weekly priorities.
• In collaboration with the Contracts Manager, produce reports on Key Performance Indicators (KPI) to share with the NKY Workforce Investment Board (NKWIB) and other key stakeholders.
• Develop a working knowledge of KEE-Suite and KIBES databases to access KPI data.
• Complete quarterly Data Validation activities and prepare Data Validation reports for timely submission to the KY Education and Labor Cabinet.
• Provide support for all of the NKWIB Committees, including agenda development, communication with committee members and all relevant partners regarding meeting scheduling and other meeting logistics, and capturing meeting minutes/meeting summaries.
• Assist Program Budget Manager by helping facilitate the invoicing process to ensure timely expense reimbursement for our workforce partners/employer partners.
• Assist with marketing-communication activities for the Workforce Division by attending events, taking photographs at events, and connecting with the NKADD’s marketing-communication staff to ensure Workforce-related news and events are publicized.
• Assist NKY Works Workforce Integrator with the planning, promoting and execution of the NKY Works/NKWIB annual awards event.
• Assist Associate Director with scheduling meetings/events (calendar management) as needed.
• Assist Contracts Manager with annual EEO compliance monitoring process.
• Other miscellaneous duties and projects, as assigned.

High School Diploma or GED is required;
Associate’s Degree in Business or Communications-related field is preferred; any combination of training and experience which meets the desired knowledge, skills, and abilities is acceptable.

• Written and verbal communication for diverse audiences.
• Data analysis and report preparation.
• Time management and task prioritization.
• Collaboration and teamwork across divisions.
• Attention to detail and quality control.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to handle sensitive or confidential information with discretion.
• Ability to anticipate needs and proactively address issues.
• Knowledge of data visualization tools and techniques (e.g., charts, dashboards, infographics).
• Knowledge of common productivity and collaboration software (e.g., Microsoft Office, Google Workspace, project management tools).

Work is performed typically indoors in office setting. It requires intermittent standing, sitting, or stooping. Work requires consistent use of computer and other office equipment as well as mental capabilities. Some regional travel and working during non-traditional hours may be required at times.

In the performance of their respective tasks and duties all employees are expected to:

• Be knowledgeable and follow all policies and procedures set by NKADD. Support the overall work and functions of NKADD.
• Interact professionally with other employees, customers/clients, outside agencies, and the community. Show dedication to meeting the expectations and requirements of internal and external customers.
• Show commitment to our community, accountability, and ownership of work.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
• Perform quality work within deadlines with or without direct supervision.

The above is intended to describe the general content of and the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, requirements, or responsibilities.