Real Estate Administrative Assistant

Director of First Impressions:
As our Director of First Impressions, you will be the pivotal force behind creating an exceptional atmosphere in our Market Center. Your daily contributions will ensure smooth operations and foster a vibrant, supportive community. You’ll manage essential communications, uphold data integrity, and play a key role in making our shared spaces inviting and efficient. From organizing training sessions and special events to enhancing our digital presence, your efforts will directly impact our success.

For many of our agents and clients, you are the first and last person they see in the office. Therefore, we are looking for someone with a positive demeanor, a can‑do attitude, and great interpersonal communication skills. You’ll also provide crucial administrative support, warmly welcome new team members, and facilitate thoughtful gestures that strengthen our connections. We need a proactive, meticulous individual who approaches every task with a professional demeanor and a genuine desire to elevate the experience for everyone.

As a member of the Leadership Team, you will have the opportunity to shape our social media presence, assist in event coordination, and play a role in recruitment and retention. The ideal candidate is a warm people‑person, excited about learning more about the real estate industry, and able to multitask effectively.

• Deliver unparalleled 5‑star service: be the warm, welcoming voice and face of our Market Center, ensuring every interaction is exceptional.
• Be the communication hub: expertly manage incoming calls and transfers.
• Maintain data integrity: keep our essential spreadsheets accurate and up‑to‑date.
• Orchestrate seamless communication: distribute important announcements and updates as directed.
• Provide essential administrative support: handle diverse tasks, including compliance scanning, distribution of mail, and scheduling of courier service.
• Curate an inviting environment: ensure the Market Center always looks its best, maintaining cleanliness and appeal in high‑traffic areas.
• Manage our KW Cafe experience: keep the cafe stocked, tidy, and brewing fresh coffee, enhancing the daily experience for agents and guests.
• Support training and events: assist with the coordination and execution of valuable training sessions and special events, including working with vendors to obtain sponsor ships for breakfasts and lunches.
• Enhance visual communication: create and strategically place signage to inform and encourage attendance.
• Optimize inventory and supplies: proactively manage stock and coordinate orders to ensure we always have what we need.
• Amplify our social presence: schedule engaging social media posts to connect with our audience and promote our brand.
• Streamline new agent onboarding: provide crucial administrative support to ensure new agents have a smooth and welcoming start.
• Facilitate meaningful connections: coordinate the ordering and delivery of thoughtful gifts for life events and recruiting efforts.

• Organizational and Time Management Skills.
• Interpersonal and Communication Skills.
• Attention to Detail and Accuracy.
• Proactiveness and Initiative.
• Positive Demeanor and Growth Mindset.
• Technical Proficiency (Google, Basic content capture knowledge, Canva, A.I. Platforms, Basic Office Software & Social Media Platforms).

Compensation: $15 – $22 hourly