Senior Administrative Assistant

Job Summary

We are currently seeking a Senior Administrative Assistant to support our Life Science Research (LSR) business line. This position will be located in West Jefferson, OH. Under minimum supervision and acting on own initiative, the Senior Administrative Assistant provides complex clerical, secretarial and administrative support, typically supporting one or more managers and/or employees in a department or administrative unit, or may support multiple departments.

The role may provide guidance or work leadership to lower-level administrative employees.

• Independently researches and obtains information for complex reports and special assignments.
• Analyzes complex problems, determines approach, compiles and analyzes data, and prepares reports/recommendations for action by superior.
• Contacts company personnel at all organizational levels and outside parties to gather information and prepare reports.
• May act as coordinator of departmental projects, following up on pending details, coordinating project team activities and ensuring deadlines are met.
• Work is generally of a critical or confidential nature and requires a broad knowledge of departmental and company practices, policies and programs.
• May monitor department or project budget, keeping management apprised of budgetary status.
• Makes appointments, travel arrangements, meeting arrangements and coordinates complex activities between departments and outside parties.
• Answers mail, phone calls and inquiries on own initiative, routing correspondence to the appropriate person if necessary.
• Composes, prepares, edits and proofreads letters, reports and other correspondence.
• Orders and maintains supplies and ensures office equipment is functioning.
• Typically uses software packages for word processing, spreadsheets, databases, graphics and desktop publishing applications.
• Operates general office equipment such as personal computer, copier, calculator, fax or other office machines.

• High School Diploma and at least 6 years related administrative support experience.
• Demonstrated strong oral and written communications skills.
• Typically requires advanced word-processing and other PC skills - MS Office Suite.
• Extensive working knowledge of departmental and company policies, procedures and practices. Self-initiative and ability to work independently.
• Demonstrated ability to multi-task, prioritize and organize work under tight deadlines and changing priorities.
• Requires a working knowledge of commonly used PC applications such as word processing, spreadsheets and databases.
• Depending on area of support, may be required to obtain and maintain a government security clearance.

• Balance life through a compressed work schedule :
  Most of our team follows a flexible, compressed work schedule that allows for every other Friday off‑giving you a dedicated day to accomplish things in your personal life without using vacation time.
• Enjoy enhanced work flexibility, including a hybrid arrangement :
  You have options for where and when you work. Our Together with Flexibility model allows you to work 60% in‑office and 40% remote, with Monday and Tuesday as common in‑office days, dependent on team and position needs.
• Take time to recharge :
  You get paid time off to support work‑life balance and keep motivated.
• Prioritize wellness :
  Stay healthy with medical, dental, and vision coverage with wellness incentives and benefits plus a variety of optional supplemental benefits.
• Better together :
  Coverage for partners, gender‑affirming care and health support, and family formation support.
• Build your financial future :
  Build financial stability with an industry‑leading 401(k) retirement savings plan. For most employees, we put in 5 percent whether you contribute or not, and match your contributions on top of that.
• Advance your education :
  Tuition assistance is available to pursue higher education.

Battelle may require employees, based on job duties, work location, and/or its clients' requirements, to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of…