HR Administrative Assistant

Summary:

The Human Resources Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations Human Resources Department.

Reports to:

HR Manager/Chief People Officer Supervises: N/ADress Requirement:
Business Casual in accordance to Heart of Ohio Family Health’s dress code policy

Work Schedule:

Monday through Friday standard business hours
40 hours per week, times are subject to change based on staffing needs.

Non-Exempt Job Qualifications (Knowledge, Skills, and Abilities)
Provides administrative support for HR department

Maintains accurate and up-to-date human resource files, records, and documentation

Responds to routine inquiries from applicants and employees and routes more complex questions to appropriate senior-level HR staff

Maintains the integrity and confidentiality of human resource files and records

Ensures that all required documents are collected and filed appropriately

Manage and update HR databases with different information such as new hires, terminations and warnings etc.

Maintain schedule and coordinate calendar activities

Assist in posting job ads on career pages and processing received resumes

Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Facility Environment Heart of Ohio Family Health operates in multiple locations, in Columbus, OH area. All facilities have a medical office environment with front-desk reception area, separate patient examination rooms, nursing stations, pharmacy stock room, business offices, hallways and private toilet facilities. All facilities are ADA compliant.

The office area is:kept at a normal working temperaturesanitized dailymaintains standard office environment furniture with adjustable chairsmaintains standard office equipment; i.e., computer, copier, fax machine, etc. at a normal working height

Physical Demands and Requirements: these may be modified to accurately perform the essential functions of the position:

Mobility = ability to easily move without assistance

Bending = occasional bending from the waist and knees

Reaching = occasional reaching no higher-than-normal arm stretch

Lifting/Carry = ability to lift and carry a normal stack of documents and/or files

Pushing/Pulling = ability to push or pull a normal office environment

Dexterity = ability to handle and/or grasp, use a keyboard, calculator, and other office equipment accurately and quickly

Hearing = ability to accurately hear and react to the normal tone of a person’s voice

Visual = ability to safely and accurately see and react to factors and objects in a normal setting

Speaking = ability to pronounce words clearly to be understood by another individual

Required Skills/Abilities Excellent communications and interpersonal skills

Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy

Excellent organizational and time-management skills

Act as a reliable team member

Ability to effectively use computer software including Microsoft Outlook, Word, Excel. And HR software

Data-driven mindset

Familiarity with Labor Laws Supports the HOFH’s mission and vision statements holding self and others accountable and role modeling excellence for all to see. For example: demonstrates friendliness and courtesy, effective communication creates a professional environment and provides first class service

Promotes a Culture of Safety by adhering to policy, procedures, and plans that are in place to prevent workplace injury, violence or adverse outcome to associates and patients.

Relationship-based care:
Creates a caring and healing environment that keeps the patient and family at the center of care throughout their experience at HOFH following mission and vision.

Education and Experience Associates degree in related field Preferred1 to 2 years of related experience required; healthcare experience preferred
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