Administrative Assistant II

Job Description Summary

This individual professionally represents Ohio Health when greeting internal customers, clients, guests, and vendors. The role requires a polished, articulate, forward‑thinking professional who anticipates needs and solves problems quickly and accurately.

• Calendaring: Provide basic daily calendar support to multiple leaders; schedule simple one‑to‑one and mid‑size group meetings using open calendars.
• Communication Delivery and Management: Greet callers appropriately, receive and screen calls, manage and delegate information requests, and prepare correspondence using MS Office for presentations, memos, research, and proofreading.
• Meeting Preparation and Management: Create and distribute agendas, send meeting invitations, coordinate and order catering, gather and disseminate meeting materials, and make audio/visual arrangements.
• Fiscal Support: Accurately process purchase orders and work with Accounts Payable, Procurement, and other fiscal offices using enterprise software systems such as People Soft or Workday.
• Technology Application: Leverage and stay current on new or updated technologies introduced by the organization, operating specialty software and providing guidance to leaders as needed.
• Document Management: Manage paper and electronic records, coordinate network/shared drives, organize and retrieve information timely, and securely manage confidential information while following Ohio Health records retention policies.
• Service Delivery: Anticipate leaders’ needs, interact with customers, peers, and associates with leaders in mind, and balance autonomy with teamwork when supporting multiple leaders.
• Confidentiality and Discretion: Ensure privacy and security of information, and adhere to all information, privacy, and security policies, procedures, standards, and guidelines.
• General Office Support: Answer phones, direct calls, greet visitors; order office supplies; manage maintenance of multifunction devices and other office equipment; organize kitchen/breakroom; and distribute mail.
• Other Duties: Perform additional tasks as assigned or required.
• High Reliability Organization (HRO) Requirements: Focus on safety, quality, and efficiency in performing job duties.

• High School diploma or GED (required).
• 2–4 years of progressive office experience or demonstrated related administrative experience.

Ohio Health is an equal‑opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. Ohio Health does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law.

Equal employment is extended to all persons in all aspects of the associate‑employer relationship, including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, and assignment of benefits.