Administrative Assistant

Location: Florence, KY
Schedule: Full-Time, Monday–Friday 8am to 5pm
Industry: Corporate Office / Administrative Support

We’re seeking a detail-oriented Administrative Assistant to provide front‑line office support, assist with accounting processes, and ensure smooth day‑to‑day operations. This role is ideal for someone organized, proactive, and comfortable coordinating tasks across multiple departments.

• Serve as the first point of contact—greet visitors, answer phones, and provide customer service.
• Manage incoming/outgoing mail, overnight deliveries, interoffice packets, and faxes.
• Perform general clerical tasks: copying, scanning, filing, preparing documents, and maintaining office supplies.
• Support contract processing, certificates of insurance, W-9s, and document scanning.

• Sort, save and distribute vendor invoices and checks.
• Verify banking/ACH information with vendors.
• Scan, organize, and save bank statements, credit card statements, and tax documents.
• Review and mail checks, child support payments, and other financial documents.
• Assist with spreadsheets, reporting, and miscellaneous accounting tasks.

• Provide backup support to the Executive Secretary.
• Assist management with scheduling, meetings, and special projects.
• Maintain company contact lists, order office supplies, and coordinate service calls.
• Perform notary duties (or willingness to obtain certification).

• Prior administrative or office support experience preferred.
• Clear communication skills – both written and verbal.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office and comfortable with scanning/filing systems.
• Ability to maintain confidentiality and handle sensitive documents.

• Supportive team environment
• Opportunities to learn across multiple departments

Accessibility:
If you need an accommodation as part of the employment process please contact Human Resources at
Phone:
Email:

Equal Opportunity Employer, including disabled and veterans.

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