Assistant Treasurer​/Administrative Assistant

Assistant Treasurer/Administrative Assistant Job Details

• Job : 5794971
• Final date to receive applications: Jul 10, 2026 11:59 PM (UTC)
• Posted: Jun 22, 2026 12:00 AM (UTC)
• Starting Date: Immediately

JOB POSTING (Anticipated)

Non-Certified Personnel - June 22, 2026

Job Classification:
Assistant Treasurer/Administrative Assistant (6 hours per day/260 days per year)

• Salary:
  Commensurate with experience.
• Benefits:
  Paid personal, sick, and vacation leave; health, dental, and life insurance;
  Board‑paid H.S.A. contribution; and School Employee Retirement System (SERS).

• Fiscal & Accounting: Assist the Treasurer with daily fiscal operations. Process accounts receivable, vendor files, payments for district purchases, and the Motor Fuel Tax Refund. Track and resolve NSF checks.
• Payroll & Benefits: Audit hourly timesheets/attendance records and enter them into payroll software. Maintain employee payroll files and process annual salary notices. Assist with benefits administration (enrollment, qualifying events, open enrollment).
• System Management: Track district‑wide Fixed Assets (purchases, disposals, transfers). Administer SCView software, including troubleshooting and training staff. Maintain utility, mileage, and diesel tracking in Excel.
• Student & Departmental Support: Manage general accounting and controls for student activity accounts. Invoice other departments/groups for rental events, transportation, and services.
• Compliance & HR Support: Administer District Records Retention. Maintain district‑wide background checks. Help HR ensure accurate, Board of Education (BOE) approved employee data. Plan the yearly new employee orientation and transportation meetings.
• Operations: Cross‑train within the fiscal department, update policies/procedures manuals, and maintain records according to the Auditor of State and BOE standards.

• Education/
  
  Experience:
  
  Associate’s degree or equivalent experience required.
• Technical
  
  Skills:
  
  Experience with Redesign Uniform School Accounting System (USAS/USPS) and SCView software is highly preferred. Proficiency in Microsoft Office (especially Excel) and Google Suite.
• Core Competencies: Strong analytical thinking, high attention to detail, and top‑tier organizational skills. Excellent written, verbal, and customer service communication skills.
• Compliance: Ability to maintain strict confidentiality. Must successfully pass BCII and FBI background checks.
• Flexibility: A collaborative team player willing to attend professional development workshops and take on other duties as assigned by the Treasurer or BOE.

• Associate degree preferred.
• Citizenship, residency or work visa required.

• Name: Katelyn Adams
• Address: 630 Glendale Ave, Ottawa, Ohio 45875
• Phone:
• Email: adams.k