Assistant Treasurer​/Administrative Assistant

Assistant Treasurer/Administrative Assistant

Summary

JOB POSTING

(Anticipated)

Non-Certified Personnel

June 22, 2026

Job Classification:
Assistant Treasurer/Administrative Assistant

(6 hours per day/260 days per year)

• Salary:
  Commensurate with experience.
• Benefits:
  Paid personal, sick, and vacation leave; health, dental, and life insurance;
  Board-paid H.S.A. contribution; and School Employee Retirement System (SERS).

• Fiscal & Accounting:
  Assist the Treasurer with daily fiscal operations. Process accounts receivable, vendor files, payments for district purchases, and the Motor Fuel Tax Refund. Track and resolve NSF checks.
• Payroll & Benefits:
  Audit hourly timesheets/attendance records and enter them into payroll software. Maintain employee payroll files and process annual salary notices. Assist with benefits administration (enrollment, qualifying events, open enrollment).
• System Management:
  Track district-wide Fixed Assets (purchases, disposals, transfers). Administer SCView software, including troubleshooting and training staff. Maintain utility, mileage, and diesel tracking in Excel.
• Student & Departmental Support:
  Manage general accounting and controls for student activity accounts. Invoice other departments/groups for rental events, transportation, and services.
• Compliance & HR Support:
  Administer District Records Retention. Maintain district-wide background checks. Help HR ensure accurate, Board of Education (BOE) approved employee data. Plan the yearly new employee orientation and transportation meetings.
• Operations:
  Cross-train within the fiscal department, update policies/procedures manuals, and maintain records according to the Auditor of State and BOE standards.

• Education/
  
  Experience:
  
  Associate’s degree or equivalent experience required.
• Technical
  
  Skills:
  
  Experience with Redesign Uniform School Accounting System (USAS/USPS) and SCView software is highly preferred. Proficiency in Microsoft Office (especially Excel) and Google Suite.
• Core Competencies:
  
  Strong analytical thinking, high attention to detail, and top-tier organizational skills. Excellent written, verbal, and customer service communication skills.
• Compliance:
  Ability to maintain strict confidentiality. Must successfully pass BCII and FBI background checks.
• Flexibility: A collaborative team player willing to attend professional development workshops and take on other duties as assigned by the Treasurer or BOE.

Work Location:

District

Start Date:

As soon as possible / Negotiable

Contact:
Katelyn Adams

Please submit electronic documents only – interested candidates should complete the contact information form (link listed below), as well as email a completed application, letter of interest, resume and references to adams.k

Online Contact Information Form