Program Coordinator II

Program Coordinator II

Join Northeast Ohio Medical University’s (NEOMED) Department of Family and Community Medicine. NEOMED is a mission‑driven, community‑based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. This is a part‑time, 0.5

FTE, 20‑hours per week position.

Facilitate student recruitment, application, selection and enrollment process, as well as off‑ramping contingencies as needed.

• Create and coordinate program schedules and calendars.
• Create, manage and update program materials, as well as website presence.
• Develop implementation and monitoring strategies for students on different graduation timelines to ensure timely graduation and overall program success.
• Interface with internal/external stakeholders for successful program implementation.

At our organization, we are committed to fostering a collaborative and team‑oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team‑based approach. We encourage individuals whose values align with this collaborative approach to apply.

$20.99–$24.12, commensurate with experience

Retirement
State retirement plan with 14% employer matching to help you plan for the future

Paid Time Off
Generous vacation and sick leave, in addition to 11 paid holidays each year

Additional Benefits
Ongoing investment in your professional growth through on‑site training and Lean Six Sigma certification
Employee wellness activities and initiatives that support a healthy work‑life balance

Coordinate, plan, execute and evaluate university programs. This position involves managing multiple aspects of program operations, including logistical coordination, stakeholder engagement, budget oversight, and outcome assessment.

Communication and Outreach: Develop and maintain strong relationships with internal and external stakeholders, including faculty, staff, students and industry partners. Oversee the day‑to‑day implementation of programs to ensure they align with established goals and objectives. Monitor program progress and address any issues or challenges that arise during implementation. Facilitate communication and coordination among partners involved in program delivery. Collaborate with stakeholders to identify opportunities for program improvement and expansion.

Program Management and Coordination: Develop program objectives, goals, and timelines. Collaborate with program managers and stakeholders to outline program requirements and deliverables. Coordinate logistics for program activities, including scheduling meetings, securing venues, and arranging necessary resources. Cultivate positive relationships with program stakeholders.

Administrative Support: Provide administrative support to program managers, including scheduling meetings, preparing meeting agendas, and drafting correspondence. Maintain program documentation, files, and records in accordance with organizational policies and procedures. Assist in budget planning and resource allocation for programs. Track program expenditures and ensure spending remains within approved budgets. Prepare financial reports and documentation related to program funding and expenses.

Data Collection and Reporting: Develop systems for collecting program data and maintaining accurate records of program activities. Compile and analyze program data to measure performance and outcomes. Prepare regular reports and presentations on program progress, impact, and effectiveness. Implement quality assurance measures to ensure programs meet established standards and objectives. Conduct program evaluations and gather feedback from stakeholders to inform program enhancements and adjustments.

Other Duties: Perform other duties as assigned.

• Three years related work experience in an administrative / department coordinator role
• Proficient in Microsoft Office Suite

• Experience in higher education

Must be able to utilize a phone, computer and other office equipment.

In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.