Graduate Program Administrator

Graduate Program Administrator

Position Summary:

This position is responsible for the effective coordination of the Biochemistry and Molecular Biology Graduate program within the Franklin College of Arts & Sciences.

• Bachelor’s degree in a related field or equivalent.

Preferred qualifications are not specified in the posting.

Graduate Affairs Administration

• Inform current graduate students of Graduate School policies and procedures.
• Inform current graduate students of departmental requirements for MS and PhD programs.
• Coordinate comprehensive exam oral defenses, MS thesis defenses, and PhD defenses.
• Maintain database of current students containing all pertinent academic information.
• Maintain alumni database.
• Departmental liaison with Admissions, Graduate School, International Programs, and the Franklin College of Arts and Sciences business/dean’s office.
• Collect and submit Graduate School travel award applications for interested graduate students.
• Ensure departmental and graduate school deadlines are met by tracking graduate student degree progress.
• Create 7000/9000 course sections in Banner, clear advising flags, and assist students with course registration as needed.
• Maintain student directory on website.
• Prepare and submit to Franklin Works hiring proposals, terminations, and all payroll information each semester for all students and Teaching/Lab assistants.
• Process and manage various forms through Grad Status.
• Provide specific graduate student performance data to graduate coordinator to complete NIH surveys and other annual reviews.

Teaching Assistant Position Management

• Actively recruit eligible graduate teaching assistants from extra departmental sources.
• Screen interested teaching and lab assistant candidates for eligibility and direct them through the application process.
• Ensure teaching and lab assistants adhere to university and departmental requirements.
• Work closely with designated Payroll Manager for Biochemistry and Molecular Biology to provide the Franklin Business office with timely notifications of hiring requests, terminations, and SWB notifications. Submit all hiring requests through smartsheet intake form.
• Assist Graduate Coordinator with matching graduate teaching and lab assistants to departmental staffing needs. Make recommendation to lab coordinator and graduate program coordinator.

Graduate Admissions Coordination

• Review documents for completeness; ensure that all necessary documents are received and in file for review.
• Translate grades from US and international academic systems into a 4.0 GPA scale.
• Create and maintain applicant databases and spreadsheets.
• Schedule and coordinate applicant interviews with admissions committee.
• With guidance from the graduate coordinator and department head, implement changes in departmental admission procedures and policies to meet program goals.
• Complete admission and denial notices.
• Compose offer letters and prepare contracts for GTA, GLA, GRA and fellowship recipients.
• Inform committee on graduate school and departmental regulations.
• Participate in ILS recruitment weeks and assist in their interview and admissions process as requested.

General Departmental Support

• Serve as backup to the Administrative Specialist.
• Perform tasks and assignments as instructed by the office manager or departmental leadership.
• Provide requested customer service or refer to appropriate staff.
• Assist the department Head, faculty and other staff to coordinate with college and university facilities staff to address facilities-related concerns.

• Physical demands:
  Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer.
• Driving:
  No.
• Position of Trust:
  Yes.
• Financial resources:
  No.
• P-Card:
  No.
• Security Access:
  Yes.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status.

Recruitment Contact:
Dr. Kosuke Funato

Email:
Kosuke.

Funato