Career Planning Specialist, SOM Student Affairs

POSITION OBJECTIVE

The Career Planning Specialist will manage all aspects of career planning activities housed within the Office of Student Affairs and the Academic Societies. Primary responsibilities include acting as the point of contact for career planning; organizing and promoting activities related to career planning for medical students; working with Society Deans and other faculty to strategize in creating, implementing, and evaluating career planning activities;

support activities that add to student professional identity formation, choice of specialty, and application to residency. The specialist must possess a professional demeanor, must be customer-focused and is expected to work proactively, efficiently, and effectively to meet the expected goals of events and activities. The specialist is also expected to work effectively with individuals from various backgrounds and industries as well as be able to use a wide variety of university software and administrative systems.

• Independently lead student career planning activities. Design, develop, collaborate, implement, and evaluate career planning activities to help students make choices about future practice as a physician. Manage career planning programs including but not limited to careers in medicine activities, workshops, faculty panels, match panels, and mentorship programs. Maintain the Roadmap to Residency website and supervise the Residency Peer Handoff elective, which includes recruiting and approving student participation, setting and running meetings, reviewing final products and submitting the final grades.
  
  Prepare for events related to career planning, set‑up and host special events. Prepare handouts, folders and information packets for meetings and events. Evaluate effectiveness of programs and implement improvements as required. (30%)
• Participate and provide recommendations to medical education leadership regarding strategic planning for career planning activities. Develop and implement marketing strategies for events including submissions to student newsletters. Analyze, prepare, and distribute an annual career planning report based on student career development patterns, employment trends and program needs through data collection, etc. and develop appropriate conclusions and recommendations. Implement adjustments to plans/ programs.
  
  Cultivate and maintain a cohesive culture and ongoing training for various cadres of faculty, staff, and advisors. (15%)
• Collect, maintain, and analyze data on students’ residency application progress. Collect and analyze data on student residency Match including trends in student applications per specialty, student interview locations and final match rates. Maintain the annual Match rate spreadsheet and report results to student affairs advisors and department chairs. Work with student affairs staff and other partners in medical education to support match week and match day event.
  
  (15%)
• Build and maintain a pool of faculty advisors or mentors that represent a broad range of specialties. Refer students to relevant career planning information and resources. Explain the Match process, process nuances and various residency application‑related programs accurately to students, faculty, and staff. Emphasize to students the importance of developing and projecting a positive and professional presence. Assist students with timelines and key activities in accordance with residency Final date to receive applicationss, policies and procedures.
  
  Provide students with resources to create their application materials (e.g., personal statements, CV). Advise students on opportunities to increase and build professional presence and credibility. Establish and maintain relationships with outside agencies and organizations to gain knowledge of employment needs, hiring practices, requirements, etc. to further assist students’ needs. Assist students in defining their educational and vocational goals and to develop career directions to fulfill those goals.
  
  (15%)
• Ensure institution and unit policies and procedures are understood and followed. Build depth and breadth of knowledge and required unit…