Assistant Financial Director of Auxiliary Services

Position Objective

The Assistant Director of Finance and Parking Systems Administration provides strategic and operational oversight of the university's parking system and associated financial functions, with secondary responsibility for supporting fleet-related systems and financial processes. This role is responsible for ensuring effective utilization of parking resources, integrity of financial operations, and compliance with applicable regulations.

The Assistant Director leads the administration, optimization, and continuous improvement of system-based processes supporting parking services, while also overseeing key aspects of the university's fleet system. This position maintains a comprehensive and accurate record of financial transactions and supports data-driven decision-making through financial analysis, reporting, and system enhancements. The role collaborates across departments to ensure efficient service delivery and strong internal controls.

• Parking System Administration & Operations – Oversee the administration and optimization of the university’s parking system to support permit management, parking utilization, and customer service functions. Develop and implement procedures related to permit allocation, distribution, and renewals across parking facilities. Collaborate with departmental leadership to ensure efficient workflows, accurate data entry, and effective system usage. Troubleshoot operational issues and support continuous system improvements.
  
  (20%)
• System Management & Process Improvement – Manage and maintain system platforms supporting parking operations, including configuration, issue resolution, and coordination with system support providers. Provide oversight of the fleet management system to ensure proper setup, usage, and alignment with operational needs. Identify opportunities to enhance system functionality, streamline operations, and improve user experience across both areas. (10%)
• Data Reporting & Analytics – Develop, maintain, and enhance reporting tools and queries to support operational and financial decision-making. Analyze data to identify trends, improve efficiency, and reduce processing time. Ensure consistent and accurate reporting across parking and related fleet activities. (10%)
• Operational Oversight & Program Knowledge – Apply knowledge of parking operations and applicable regulations, along with general fleet management practices, to support effective program administration. Provide leadership and guidance to staff supporting parking operations and related services. (10%)
• Financial Operations & Billing Oversight – Maintain oversight of all financial transactions related to parking operations, including internal and external billing for services. Support and oversee billing processes associated with fleet services as needed. Ensure accurate processing of invoices, credit card transactions, refunds, and account adjustments, and monitor workflows for completeness and accuracy. (15%)
• Financial Analysis & Reconciliation – Conduct detailed reviews of financial accounts, investigate discrepancies, and prepare journal entries as needed. Reconcile accounts, track budget-to-actual performance, and ensure compliance with accounting standards. Collaborate with central finance offices on monthly reconciliations and reporting requirements. (10%)
• Financial Reporting & Systems Development – Prepare and maintain financial statements, forecasts, and management reports. Evaluate existing reporting processes and develop enhancements to improve accuracy and usability. Document business requirements for financial and decision-support systems to ensure consistent data governance. (10%)
• Budgeting & Financial Strategy – Lead the development of annual budgets and financial projections for parking operations, with input from fleet-related activities. Analyze historical data and trends to support forecasting and long-term planning. Provide recommendations to leadership on financial strategies and resource allocation. (10%)

• Compliance, Controls & Continuous Improvement – Ensure compliance with applicable regulations, policies, and internal control standards. Identify control gaps or inconsistencies and recommend process improvements. Monitor financial and operational trends and implement changes to improve efficiency and effectiveness. (5%)
• Perform other duties as assigned. (