Maintenance Cost Analyst

The Maintenance Cost Analyst provides leadership and support for the administration, governance, analysis, and continuous improvement of maintenance financial processes and reporting. This position focuses on ensuring maintenance costs are accurately captured, coded, analyzed, and communicated to support effective budget management, financial decision-making, and continuous improvement initiatives for the maintenance department. The role serves as the primary liaison between Maintenance, Finance, Purchasing, and contractors to maintain financial integrity while providing maintenance leadership with meaningful cost analysis and recommendations that support sound financial decision-making and cost optimization.

• Administer and maintain the integrity of maintenance financial transactions by reviewing invoices, work orders, contractor billing, rental equipment charges, and other maintenance-related expenditures to ensure costs are accurately coded, properly documented, and charged to the appropriate accounts.
• Monitor and analyze maintenance spending to identify spending trends, abnormal costs, budget variances, and opportunities for improved financial performance.
• Serve as the Maintenance Time & Material Job (TMJ) System Administrator by managing TMJ workflows, contractor rate tables, and invoice approval routing while providing system support and training to contractors and NAS personnel.
• Review contractor timesheets, proformas and supporting documentation to ensure accurate accounting, compliance with contractual requirements, and resolution of billing discrepancies.
• Review and negotiate contractor labor rates and material markups by evaluating contractor pricing requests, benchmarking proposed rates against existing agreements and market conditions, and maintaining approved rate schedules to ensure competitive pricing and compliance with company standards.
• Develop, maintain, and continuously improve automated maintenance cost reporting and financial dashboards, ensuring reports are accurate, timely, and provide maintenance leadership with meaningful information to effectively monitor and manage departmental spending.
• Support the development, monitoring, and forecasting of maintenance budgets by working with Maintenance leadership and Finance to analyze historical spending, evaluate budget performance, and identify emerging financial risks or opportunities throughout the fiscal year.
• Identify, quantify, and validate cost savings opportunities through analysis of maintenance financial data while collaborating with Lead Engineers and department leadership to evaluate potential savings and measure realized financial benefits.
• Maintain financial governance of maintenance support processes by administering rental equipment tracking, vending and service invoice allocation, and other maintenance-related financial processes to ensure accurate reporting and audit readiness.
• Collaborate with Maintenance, Finance, Procurement, and Operations to resolve financial discrepancies, improve transaction accuracy, support capital and outage accounting activities, and ensure maintenance financial processes align with organizational objectives and accounting standards.
• Monitor and audit maintenance financial data quality by identifying transaction errors, coding inconsistencies, duplicate charges, and other financial discrepancies while developing recommendations to improve data accuracy and strengthen financial controls.
• Support continuous improvement of maintenance financial processes by evaluating existing workflows, identifying opportunities to simplify administrative activities through automation or standardization, and improving the efficiency and effectiveness of maintenance financial management.
• Stay informed of best practices in maintenance financial management, cost analysis, reporting tools, and business analytics by engaging with Finance, Information Systems, software vendors, and industry resources to identify opportunities that improve maintenance financial performance and decision support.

• Other duties as assigned
• Participation in relevant continuous improvement…