Scheduling Systems Manager

Sehlhorst Equipment Services (SES) is seeking a highly capable Microsoft Project professional to own, organize, and continuously improve our company-wide scheduling system. This is not a traditional field-planning role. Our estimators, project managers, and foremen define the work, task sequence, durations, and crew requirements. The Scheduling Systems Manager turns that information into a coordinated, resource-loaded schedule that helps SES deploy people and equipment efficiently across multiple active projects.

The successful candidate will serve as the company's scheduling “air traffic controller” - maintaining visibility across projects, identifying resource conflicts before they occur, helping leadership evaluate tradeoffs, and producing clear schedules by project, crew, and time period.

• Own and maintain the SES Microsoft Project scheduling environment, including the company master project, individual project files, inserted subprojects, templates, and shared resource pools.
• Consolidate schedule information provided by project managers, estimators, and foremen into accurate, resource-loaded company schedules.
• Track crew assignments, manpower requirements, equipment needs, task timing, and project priorities across multiple active jobs.
• Identify over allocations and scheduling conflicts early, then work with operations leadership to evaluate practical solutions and sequencing options.
• Produce clear job-based schedules, crew-based schedules, look-ahead schedules, manpower views, and other planning reports for field and office use.
• Maintain consistent scheduling standards, calendars, resource naming conventions, custom fields, filters, views, tables, and print layouts.
• Improve the usability and reliability of the scheduling system through templates, macros, dashboards, and repeatable processes.
• Support weekly planning and scheduling discussions by providing current information on upcoming work, crew demand, gaps, conflicts, and schedule changes.
• Train and support SES team members on the parts of Microsoft Project they need to use effectively.
• Partner with leadership over time to improve company-wide production planning, labor forecasting, equipment utilization, and project controls reporting.

• This role is responsible for organizing, maintaining, analyzing, and communicating the company schedule.
• This role is expected to become the internal expert on Microsoft Project and multi-project resource scheduling.
• This role is expected to challenge inconsistencies, identify conflicts, and help leadership see the operational consequences of schedule changes.
• This role is NOT expected to independently determine construction means and methods, production rates, or field task sequencing. SES project managers, estimators, and foremen provide that operational input.

• Advanced to expert-level proficiency with Microsoft Project Professional.
• Practical experience with master projects, subprojects, shared resource pools, resource assignments, calendars, task relationships, filters, views, tables, and reporting.
• Approximately 3-5 years of experience in scheduling, planning, project controls, operations coordination, or a closely related role. Demonstrated capability is more important than years of experience.
• Strong analytical and organizational skills, with the ability to manage many moving parts without losing detail.
• Ability to identify scheduling conflicts, understand tradeoffs, and clearly communicate options to operations leaders.
• Strong Excel skills and comfort working with structured data.
• Clear communication skills and the ability to work effectively with field personnel, project managers, estimators, and company leadership.

• Expe…