CDPC Bureau Admin Coordinator; Administrative Coordinator II

Job Responsibilities

Under general supervision of the Director of the Bureau of Communicable Disease Prevention and Control (CDPC), the incumbent will perform complex administrative support duties for the activities of Communicable Disease Prevention and Control (CDPC) including direct administrative support for the Bureau Director.

Coordinate and Collaborate: Provides high-level administrative coordination for the bureau. Functions as administrative liaison between the Section Directors and the Bureau Director. Supports and coordinates bureau admin staff as needed to ensure uniform practices and bureau‑wide support. Assists in planning conferences, trainings, and special events. Assists with registration, prepares and distributes meeting materials, secures meeting facilities, organizes and provides support for standing meetings, prepares minutes for distribution, and serves as liaison between Bureau of Communicable Disease Prevention and Control (BCDPC) and other agency units that provide services and support, including external contacts that have business with Bureau of Communicable Disease Prevention and Control (BCDPC).

Program Standards: Maintains files, desktop protocols and tracking systems, contact lists of key agency personnel. Develops and implements procedures to ensure effective and efficient office practices. Serves as staff support for standing meetings and committees, takes meeting minutes when required; drafts and responds to correspondence on behalf of the Bureau director as instructed. Ensures necessary supplies are available, and equipment remains current.

Ensures that bureau admin staff are briefed on agency policies and procedures are followed.

Bureau Operations: Completes assigned tasks accurately and timely. Facilitates signature request and tracks from origin to resolution. Coordinates with bureau director, section directors and other bureau leadership to track processes related to contract completion, personnel actions, and other deliverables to ensure timely completion.

Other duties as assigned: Participates in emergency preparedness trainings and agency response events as required. Handles special calls, such as emergency calls, bomb threat calls, and media calls.

State

Minimum Requirements:

A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience. Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Agency

Additional Requirements:

Must have excellent oral and written communication skills. Writing sample will be required. Must be an expert user of Microsoft Office Word and proficient with Excel and Power Point. Demonstrated ability to organize, track and complete multiple tasks and set priorities. Proficiency in Microsoft Suite products - Excel, Word, PowerPoint, Teams;
Visio, SharePoint, Web Ex. Ability to multi‑task, manage calendars, coordinate meetings, communicate well verbally and in writing, time‑management.

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

• Ability to execute complex oral and written instructions.
• Ability to exercise discretion in interpreting and applying established departmental policies and procedures.
• Advanced knowledge of administrative support functions through demonstrated experience.
• Demonstrated ability to organize, track and complete multiple tasks and set priorities independently, and appropriate discretion in seeking assistance from supervisor as needed.
• Ability to coordinate diverse administrative/management functions with professionalism and maintaining confidentiality.
• Maintained proficiency with current office technology, software and emerging business processes.

The Department of Public Health is committed to providing equal employment…