Administrative Security Coordinator - CEDC

Mission

The mission of the South Carolina Department of Juvenile Justice (DJJ) is to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

The Administrative Security Coordinator provides administrative support for the Facility Administrator, ensuring effective coordination, compliance oversight, reporting accuracy, and operational continuity across facility operations. This role strengthens administrative systems, compliance tracking, communication, and leadership decision making.

• Plan, direct, and manage the administrative and/or support functions of the Facility Administrator, Assistant Facility Administrator, and assigned facility, including HR-related actions such as onboarding, separations, vacancy postings, and coordination with the Senior Administrative Coordinator and HR for documentation and compliance.
• Serve as a liaison between the Facility Administrator and department leaders (security, programs, education, clinical, and support services) to support communication, information flow, and follow‑up on assigned action items.
• Maintain upkeep and data for daily functioning of facility equipment, troubleshooting as needed.
• Prepare letters, memos, and notices for distribution.
• Research and respond to various office duties including routine and non‑routine correspondences and phone requests/inquiries from internal and external stakeholders, youths, youth families, and the general public.
• Monitor the facility budget, track expenditures, oversee p‑card and purchasing processes, and assist in financial planning to ensure responsible and efficient use of resources.
• Order office supplies for the facility and ensure all departmental needs are met.
• Prepare advance travel authorization forms and training requests for staff within the assigned facility.
• Ensure all forms are submitted to Fiscal for processing.
• Collect, enter, and monitor administrative data in designated systems, prepare routine reports, and identify discrepancies for review.
• Support leadership decision making by ensuring data integrity and timely submission of required reports/responses.
• Assist with tracking, compiling, and maintaining documentation related to audits, inspections, accreditation standards, and internal reviews.
• Ensure records are organized, accurate, and readily available for administrative and oversight purposes.
• Prepare and submit reports as required to the Facility Administrator and appropriate personnel within the established timeframe.
• Perform additional administrative, operational, or coordination related duties as directed by supervisor to support facility priorities, emergency needs, special projects, or evolving operational requirements.

A high school diploma and relevant experience in business management, public administration, or administrative services, or a bachelor’s degree may be substituted for the required work experience.

The position requires thorough knowledge of agency policies, procedures, and operational practices; applicable federal and state regulations related to personnel, compliance, and reporting; governmental administrative, fiscal, and human resources processes; and records management and audit‑ready documentation standards. Must possess advanced administrative and organizational skills, strong written and verbal communication abilities, and demonstrated proficiency in data tracking, reporting, and analysis. The role also requires skill in coordinating meetings, preparing agendas, accurately recording minutes, and utilizing Microsoft Office applications and document management systems.

It demands the ability to manage multiple priorities independently with minimal supervision, work effectively across divisions, facilities, and stakeholders, maintain strict discretion and confidentiality, and proactively identify process gaps while clearly communicating solutions to leadership. The position is primarily conducted in an office and secure facility environment, requiring prolonged sitting, regular computer use, and effective…