Court Clerk I - Typist Filing

General Description

The purpose of this job is to assist the Clerk of Court, Deputy Clerk of Court and judges by performing routine and complex clerical work and providing excellent customer service to the public. Computes, classifies, records, verifies numerical data for use in maintaining accounting records and/or process child support payments for the appropriate cases, and notifies employees to withhold money from employee’s pay for child support by performing the following duties.

This class works under general supervision, independently developing work methods and sequences.

• Contacts requesting parties prior to setting hearing dates to avoid timing conflicts.
• Prepares and mails notices of hearing to requesting parties.
• Prepares court dockets and distributes to court personnel.
• Prepares letters of correspondence.
• Answers letters concerning support and status of case.
• Provides assistance in the courtroom during special hearings.
• Acts as a liaison between Judges Chambers and Clerk of Court’s office concerning court schedules and hearings.
• Notarizes documents including rules to show cause petitions.
• Answers incoming telephone calls providing guidance and assistance to callers regarding court activities.
• Assists Rule Clerk.
• Provides professional and courteous customer service at all times to in-house staff and general public either by telephone, electronically, or face to face.
• Greets and assists customers and answers telephone and assists incoming caller.
• Schedules public defender appointments for adults and juveniles.
• Records information on the day book including divorce, name change, order of judgment, adoption, transcript of judgment and separations.
• Prepares printouts of payment history for Family Court customers or attorneys.
• Sends order to Family Court Judge and Administrative Judge for signature.
• Sends court orders to attorneys upon approval of the Family Court Judge.
• Clocks documents and assigns juvenile case docket numbers.
• Prepares documents to be transferred to other counties/courts and maintains copy in-house.
• Processes incoming checks or cash for filing fee of cases.
• Performs criminal background checks by checking property for liens at RMC office for surety bonds and prepares documents for work release.
• Reviews case orders such as domestic or juvenile to determine if it is temporary or permanent, whether or not to close the case, and whether or not to submit child support/alimony to support section.
• Reads incoming mail and prepares outgoing mail.
• Enters and reviews information on the computer at the customer’s request.
• Uses office equipment including printer, copier, fax machine and computer.
• Prepares case files for Department of Social Services.
• Verifies picture identification of plaintiff or defendant when inquiring about Family Court case.
• Receives and send fax information as needed.
• Provides professional and courteous customer service at all times to in-house staff and general public either by telephone, electronically, or face to face.
• Uses computer to enter data including docket numbers, defendants’ name, plaintiffs’ name, address, date of birth, social security numbers, sex, race, driver’s license number, attorney names and addresses, status cycle, beginning payment date, types, custodial and non-custodial parent addresses.
• Reviews all Domestic Relations and Juvenile Orders to decide to whom to distribute the documents following data entry:
  Data Entry Clerk, Scheduling Clerk, or Rule Clerk.
• Ends Domestic Relations and Juvenile Orders following trial, dismissal, or other.
• Maintains current case data by making adjustments, processing orders to redirect and inactivate cases as required by Court order, updating case files, removing records and transferring cases to other counties.
• Enters divorce decrees on systems and assigning judgment roll number, either present to Data Entry clerk or file. Completes form which provides the attorney of record a copy.
• Determines whether or not to strike a case off the active docket by applying the 270 Day Rule.
• Interacts and communicates with other courts as needed to exchange information regarding cases. Prepares letters as needed requesting…