Purchasing Specialist

Procurement Specialist

General Responsibilities:

Reports to the Purchasing Manager, under general supervision, procures a variety of goods and services for the College in accordance with the provisions of the Consolidated Procurement Code and established agency policies.

1. Analyzes and processes all purchase requisitions for the College. Confirms accuracy of purchase orders and blanket purchase orders. Maintains purchasing electronic file system by scanning documents into Etrieve. Emails all purchase orders or blanket purchase orders to vendors. Also confirms receipt of orders with vendors. Checks order status as needed. Schedules bulk deliveries with departments, as needed, and notifies shipping and receiving.

Process all change orders to include increases, decreases, budget changes, quantity changes and price changes to purchase orders or blanket purchase orders.

2. Administer and oversee FDTC's Purchasing Card (P-Card) program. Ensure cardholders comply with purchasing policies, procedures, and spending limits. Review and reconcile purchasing card transactions for accuracy and proper account coding. Monitor transactions for policy violations, misuse, fraud, or unauthorized purchases. Verify supporting documentation, receipts, and approvals for all card transactions. Conduct monthly audits of purchasing card activity and resolve discrepancies.

Train cardholders and approvers on P-Card policies, procedures, and compliance requirements. Generate reports on purchasing card activity, spending trends, and compliance metrics. Assist with internal and external audits by providing required documentation and reports.

3. Working with the Purchasing Manager, advises College personnel on procurement policies and procedures. Keeps updated on and informs the College of Statewide Term Contracts. Consults, as needed, with State procurement office on procurements for the College. Assists with conducting departmental training for faculty and staff on College Policies and Procedures for Purchasing, as needed.

4. Obtains and maintains W-9 forms from new vendors. Establish new vendors and maintains their records in Colleague.

5. Assist in maintaining and updating FDTC Purchasing manuals as required by State Audit and Certification to include: FDTC Purchasing manual; FDTC Purchasing Card manual and College Purchasing Policies and Procedures.
6. Other duties related to purchasing.

Minimum Requirements:

Bachelor's degree in a related field + 1 year related work experience; or, an associate degree in a related field + 3 years related work experience; or, HS diploma + 5 years related work experience. Preferred Requirements:
Minimum as listed plus governmental purchasing experience in a higher education setting and Certification as a Public Buyer (CPPB) preferred. Knowledge of procurement principles and practices. Knowledge of the SC Consolidated Procurement Code. Ability to interpret rules, regulations and laws and disseminate information. Ability to communicate effectively with College employees, vendors, and other purchasing professionals. Ability to identify and analyze factors in awarding contracts.

Must be organized and able to coordinate with other staff, departments, officials, agencies, organizations, and the public. Must be able to multi-task and prioritize workload.

Monday - Thursday, 8:00 am - 5:30 pm;
Friday - 8:00 am - 11:30 am

Please complete the State application to include current and previous work history and education. A resume' may be attached, but not substituted for completing work history and education sections of the application. Please upload copies of all College transcripts with your application and resume'. Florence-Darlington Technical College, P.O. Box 100548, Florence, SC . EOE/AA/ADA/M/F/D/V are encouraged to apply.

To claim Veteran's Preference, all eligible persons must select their veteran's status on the application and submit a DD Form 214. Certificate of Release or Discharge from Active Duty upon request and prior to an interview. Persons claiming veteran status without accompanying documentation (DD Form 214) shall not receive preference. "Veteran" means a person who served in any branch of the United States Armed Forces on active duty, for reasons other than training, and was discharged under honorable conditions.

Classification: AC20 Gen 8 # #Legacy 142005 Miscellaneous:
Some overnight travel for training and conferences may be required - employee will participate in the SC Association of Government Purchasing Officials.

Benefits for State Employees:
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits:
Eligible employees may enroll in health…