Administrative Assistant

Job Description

The Administrative Assistant performs a variety of administrative and clerical duties to ensure effective and efficient office operations. Will need to be proactive, organized, have strong attention to detail, and demonstrate clear communication. Provides assistance to Clerk to Council, department management, co-workers, and the general public as required.

• Greet people at the window.
• Answer and direct incoming phone calls.
• Process notary applications.
• Schedule meetings and maintain calendars.
• Order office supplies.
• Retrieve and distribute mail.
• Scan documents.
• Print and assemble County Council documents.
• Process invoices for payment.
• File and pull documents.
• Assist with processing FOIA requests.
• Record meetings as needed.
• Assist with maintaining accurate information on website.

• Performs all other related duties as required.

• Requires a vocational/technical diploma in secretarial science, administrative management or related field supplemented by three to five years of administrative experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.
• Proficient in Word, Excel, PowerPoint and or similar programs.
• Operates a variety of office equipment.

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequently required to perform basic physical activities and communicate effectively to carry out essential job duties.
• Must be able to reach, bend, stoop, carry, move and lift 10 lb. objects regularly.
• Correctable vision sufficient to read monitors, labels, and drive safely.

Florence County strives to be an exceptional place to live, work, and visit by enhancing the quality of life for our employees and those who call the County home, by encouraging innovation and economic opportunities, and by fostering trust and integrity in the County.

Florence County will provide high-quality public services, plan for the needs of our citizens, and promote a safe, healthy, and thriving community for all.

• South Carolina Retirement System
• Annual Leave
• Sick Leave
• Paid Holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-Term Disability
• Life Insurance
• Health Savings Account
• Health Flexible Spending Account
• Dependent Flexible Spending Account
• Onsite Employee Health Clinic
• Onsite Employee Workout Facility
• Tuition Reimbursement Program
• South Carolina Deferred Compensation Program
• Employee Assistance Program (EAP)
• Supplemental Insurance Options
• Discounted rates at local fitness facilities