Finance Associate

Job Responsibilities

Reporting to the Business Center Manager, the Finance Associate processes financial transactions related to travel, procurement, accounts payable and receivable, accounting and asset management for the Center’s assigned departments, ensuring accuracy and compliance with all applicable institutional, state and federal regulations, policies and procedures.

Reporting to the Business Center Manager, the Finance Associate processes financial transactions related to travel, procurement, accounts payable and receivable, accounting and asset management for the Center’s assigned departments, ensuring accuracy and compliance with all applicable institutional, state and federal regulations, policies and procedures.

• Determines and executes the appropriate procurement procedures for routine purchases, including referrals to Information Technology for technology procurement, institutional software contracts and purchase order support.
• Ensures a complete W-9 is on file for all vendors, vendor profiles in Banner are complete and accurate, and vendors have been reviewed for independent contractor/employment classification.
• Ensures independent contractors have a current contract.
• Reviews requisitions for potential fixed-asset implications and notifies the appropriate functional offices.
• Reviews and reconciles purchasing card (P-Card) transactions for appropriate funding, policy compliance and completion.
• Maintains financial records and files.
• Assists in preparing routine, standardized reports.
• Responds to department questions regarding P-Card use and escalates complex procurement processing concerns.

• Assists employees and students in submitting travel authorization requests, including recording commitments in Banner.
• Reviews and processes routine employee, student and group travel authorization requests.
• Reviews and processes requests for and reconciliation of travel-related cash advances and out-of-pocket expenses, including those processed on a P-Card.
• Retains financial records and files according to adopted naming conventions, organization and record retention protocols.
• Assists in preparing routine, standardized reports.
• Fields employee questions and escalates complex travel processing concerns.

• Reviews and routes invoices from third-party vendors and completes or routes change order requests.
• Reviews routine check requests to ensure they are complete and comply with policy.
• Reviews requests to pay independent contractors and determines whether they meet IRS regulations.
• Retains financial records and files according to adopted naming conventions, organization and record retention protocols.
• Assists in preparing routine, standardized reports.
• Fields employee questions and escalates complex concerns to the appropriate person.

• Addresses or routes budget-related inquiries.
• Addresses or routes user questions related to Banner Finance and related modules.
• Reviews initial budget submissions for compliance with guidelines and mathematical accuracy.
• Retains financial records and files according to adopted naming conventions, organization and record retention protocols.
• Assists in preparing routine, standardized reports.

• Assists in preparing routine, standardized reports.
• Fields employee questions and escalates complex concerns to the appropriate person.

• Creates and maintains procedural documentation.
• Performs other related duties as required, including serving as backup for other members of the assigned Business Center.

• High school diploma and four years of finance experience; an equivalent combination of education and experience may be considered.
• Intermediate proficiency with Microsoft Excel.
• Knowledge of finance and payroll terminology and practices.
• Knowledge of federal and state laws and guidelines related to business practices preferred.
• Effective oral and written communication skills.
• Exceptional organizational skills.
• Effective interpersonal skills and the ability to establish and maintain positive relationships within and outside of reporting lines.
• Willingness and demonstrated ability to learn new…