Certified Oncology Data Specialist II

What We Offer

Responsible for any combination of Cancer Registry functions including, but not limited to: case finding, abstracting, follow-up, monitoring, and statistical reporting of all reportable benign and malignant neoplasms diagnosed or treated within the Novant Health Cancer Institute.

• Case finding:
  Analyze pathology reports and ICD-10 patient lists from various sources to determine case eligibility and flag cases for the suspense system.
• Abstracting:
  Analyzes patient information required for state and national reporting and codes the information in the electronic database utilizing the required coding sources including, but not limited to: ICD0-3, Standards for Oncology Registry Entry, AJCC TNM Staging, SEER Summary Staging, Solid Tumor Rules, and the current state cancer collection manual.
• Data Entry:
  Enters the required patient information accurately and in timely manner to meet requirements and data edit standards for the National Cancer Data Base and NC Central Cancer Registry.
• Monitoring:
  Reviews monthly edit reports and annual national call for data edits and resolves any related coding issues for compliance.
• Follow‑Up:
  Analyzes patient encounters for subsequent treatment, recurrences, patient status, and current last date of contact and updates patient records in order to maintain the department and national standard for follow‑up rates for required patient populations. Reviews patient death information sources to determine patient expiration and cause of death.

• Education: High School Diploma or GED, required. 2‑Year / Associate Degree, required. 3‑5 years of experience with ODS.
• Experience: 3‑5 years with Associate. Experience in Cancer Registry, Medical Records, Nursing, Medical Oncology, Radiation Oncology, Public Health, Research, required.
• Experience: 6‑9 years with HS/GED. Experience in Cancer Registry, Medical Records, Nursing, Medical Oncology, Radiation Oncology, Public Health, Research, required.
• Licensure/Certification: ODS, required.
• Additional Skills (required):
  • Advanced level of medical terminology
  • Completion of Anatomy and Physiology
  • Basic Statistics and Epidemiology
  • Oncology Knowledge of the disease process, including standards of care: surgical, radiation, and systemic treatment regimes.
  • Knowledge of the American College of Surgeons Program Standards. Coding courses in ICD0-3, AJCC TNM Staging, SEER Summary Staging, Solid Tumor Rules and relevant state data collection manuals.
  • Ability to communicate effectively with tact and diplomacy with Medical Staff, Novant Departments, private physician practices, and non‑Novant facilities to obtain patient information to resolve staging or coding issues.
• Additional Skills (preferred): Experience with Electronic Registry Systems, Inc registry software and working knowledge of MS Office (Excel, Word, Outlook, Teams).

At Novant Health, we believe remarkable care starts with compassion for our patients, our communities, and each other. We value belonging, courage, personal growth, and teamwork, creating a space where everyone is respected, supported, and safe to show up as their full selves.