Legal Billing Specialist
Listed on 2026-07-01
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Accounting
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Law/Legal
Legal Billing Specialist
A busy firm in the Florham Park area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join a growing firm that offers stability, flexible work schedule, and excellent work/life balance. This Legal Billing Specialist will help manage the full billing cycle, maintain organized financial records, and contribute to timely payment processing and account follow-up.
The ideal Legal Billing Specialist will have 3+ years of legal billing experience and have electronic billing (e-billing) experience. Responsibilities of this Legal Billing Specialist will include but not be limited to:
- Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule.
- Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements.
- Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly.
- Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness.
- Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data.
- Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs.
- Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready.
- Prepare regular summaries on billing activity and accounts receivable status for firm leadership.
- Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices.
- Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships.
This Legal Billing Specialist role is paying between $70,000 and $80,000 annually depending on experience.
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