Meeting Planner

An entry-level, operations-focused Associate Project Manager role supporting the coordination and execution of high-volume healthcare programs. This position is best suited for early-career professionals with strong administrative, organizational, and follow-through skills who are interested in medical or pharmaceutical program logistics. The role emphasizes execution, compliance, and coordination rather than strategic project management or marketing.

• Coordinate end-to-end logistics for a large volume of healthcare-related programs, including both virtual and in-person events.
• Identify and secure appropriate venues while ensuring audiovisual and technical requirements are met.
• Arrange and manage speaker travel, including flights, ground transportation, lodging, and detailed itineraries.
• Support virtual program execution by moderating online sessions and managing real-time logistics.
• Prepare and distribute program communications such as invitations, confirmations, and follow-up materials.
• Collect, track, and maintain required documentation from speakers in compliance with regulated industry standards.
• Enter and manage attendee data, process payments and expenses, and reconcile program costs for accurate closeout.
• Serve as a primary point of contact for clients, healthcare professionals, and internal teams, responding promptly and professionally.
• Provide general administrative and operational support as needed to ensure program success.

• Early-career professional with exposure to healthcare programs, medical meetings, event coordination, or regulated administrative environments.
• Demonstrated ability to manage multiple concurrent tasks in a fast-paced, high-volume environment.
• Exceptional attention to detail and strong organizational skills are essential.
• Clear interest in a career path focused on medical or pharmaceutical program coordination.
• Strong written, verbal, and phone communication skills with comfort interacting with healthcare professionals.
• Proficiency with common office software (email, documents, spreadsheets, presentations) and financial or expense-tracking systems.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Flexibility to support programs outside of standard business hours when required.

• Hands-on experience supporting a high volume of healthcare programs in a regulated industry.
• Exposure to medical and pharmaceutical meeting operations, including virtual and live events.
• Opportunity to build strong administrative, coordination, and compliance skills early in your career.
• Collaborative team environment with structured processes and clear expectations.
• In-office role that promotes mentorship, learning, and cross-functional interaction.