Administrative Assistant

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Stefanini Group is hiring!

Florham Park, NJ 07932

For quick Apply, please reach out to Avneesh Katiyar, call / email:

100 Park Avenue, Florham Park, NJ 07932 United States

Shift Timings: 8:30 AM to 5:00 PM - 30mins Lunch

Florham Park - NJ (Hybrid) We are looking for an Administrative Associate to join our CI team in Florham Park, NJ.

Details:



Job Description

Stefanini Group is hiring!

Stefanini is looking for an Administrative Associate in Florham Park, NJ 07932

For quick Apply, please reach out to Avneesh Katiyar, call / email:

Job Title:
Administrative Associate

Location: 100 Park Avenue, Florham Park, NJ 07932 United States

Shift Timings: 8:30 AM to 5:00 PM - 30mins Lunch

Florham Park - NJ (Hybrid) We are looking for an Administrative Associate to join our CI team in Florham Park, NJ.

Responsibilities:

The Administrative Assistant / Administrative Associate will support the will support the department by managing daily office functions to ensure efficiency of operation of the group, including, but not limited to:

• Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.
• Scheduling appointments and maintaining calendars.
• Scheduling, coordinating and facilitating meetings, conferences; scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).
• Monitoring, reconciling, and assisting with fiscal administration for the Global Development and US Technical Service teams.
• Financial management - Processing and tracking invoices and payments for development trials, honorariums, university, etc..; budgets (expense report management, cost center management, reconciliation).
• Establishing and maintaining effective working relationships; serving as the first point of contact in communication with internal and external customers.
• Supply procurement and physical resource management;
  Purchasing card documentation and reconciliation.
• Use SAP reporting tools to provide requested data/information.
• Utilize various software, including Outlook, Microsoft Office, SAP to produce customized reports, presentations, documents, databases, journals and correspondence.
• Record retention management - establishing, updating, and maintaining files and records.
• Utilize discretion and maintain confidentiality in handling sensitive documents.
• Contract management - steward submission and approval process, tracking and resolution.
• Assist with group projects and function as back-up administrative resource for other groups when needed. Experience using Outlook, SAP, and Share Point

• High school diploma/GED with a minimum of two years of experience in providing administrative support to senior executives in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.
• Excellent computer skills including Microsoft applications Word, Excel, PowerPoint and email use
• Possess strong communications and organization skills.
• Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.
• Professional and mature demeanor with strong team orientation.
• Strong customer focus, especially critical for interactions over the phone
• Strong interpersonal skills, able to work across functions and manage outside vendors
• Exceptional knowledge of Microsoft Applications
• Passion for learning and openness to taking on new responsibilities
• Customer orientation
• Ability to collaborate across multiple teams
• Flexibility and teamwork in dynamic environments
• Proven initiative and ownership in ambiguous and new situations
• Continuous improvement mindset

• Associate Degree or Bachelor's degree in either Business or Marketing or related field
• Working knowledge of databases such as SAP and Power BI