Administrative Assistant II

This is a hybrid position. Needs to be onsite Tues/Wed/Thurs. Remote Mon and Fri.

• 2-3 years’ experience
• Calendar management
• Expense, travel arrangements and meeting support
• Engaging and outgoing personality

• Provides general administrative support to the organization. May provide back up support to higher-level management as needed.
• Maintains and manages calendars, including scheduling meetings and proactively identifying and resolving scheduling conflicts.
• Coordinates domestic and international travel arrangements and processing of corresponding expense reports.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee onboarding.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

• High School diploma or equivalent. Some college preferred.
• 1+ years previous admin experience or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, SharePoint, and understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction and supervision.
• Builds strong relationships with peers and cross-functionally.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Requires proficiency in two to three vendor software programs. Provides support to one or two department managers and their staffs. Duties may include: word processing, editing existing documents, keying information into existing templates, database upkeep. Previous clerical experience is necessary. Moderate to minimal supervision is provided.