AP Specialist

Position Overview

Insight Global is hiring an Accounts Payable (AP) Processor / AP Specialist in Sarasota, FL. The role primarily starts on‑site 4 days a week and may transition to 2 days remote later in the role if needed. The Accounts Payable Processor will support day‑to‑day AP operations, including purchase order management, invoice processing, and payment execution. This role requires strong attention to detail, experience with Quick Books Online, and the ability to maintain accurate documentation and tracking in SharePoint.

The manager prefers the individual to be on‑site initially to learn processes and collaborate closely with the team.

• Purchase Order (PO) Management
  • Collect purchase orders from requestors and review for completeness and approval
  • Maintain a detailed PO log including PO number, vendor, amount, date, and purpose
  • Assign PO numbers and upload POs to SharePoint in an organized, accessible structure
  • Enter PO details into Quick Books Online
  • Monitor open, aging, or unused POs and follow up as needed
• Invoice Processing
  • Receive invoices via email, mail, and vendor portals
  • Match invoices to purchase orders and supporting documentation
  • Resolve discrepancies related to pricing, quantities, or missing information
  • Scan and upload full invoice packages to Share Point
  • Enter invoices into Quick Books Online with proper GL and CAPEX coding
  • Track invoices and deliveries and ensure timely entry into the system
• Payment Processing
  • Maintain and manage the AP aging report
  • Select invoices for payment based on due dates
  • Process bi‑weekly check runs, including printing checks, preparing remittance details, stuffing envelopes, and mailing
  • Record payments in Quick Books Online and update PO/payment tracking in Share Point
  • Handle voided or reissued checks
  • Coordinate ACH payments with Michelle
  • Ensure all invoices for the period are accurately entered and recorded

• 2+ years of experience in an Accounts Payable Processor, AP Specialist, or similar role
• Experience managing purchase orders (POs)
• Hands‑on experience with Quick Books Online
• Experience processing payments (checks and disbursements)
• Experience maintaining an AP aging report
• Strong invoice processing experience, including matching and discrepancy resolution

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.