Accounting Specialist - Payroll

• Payroll Processing: Collect, verify, and process bi-weekly/semi-monthly payroll for all entities; enter hours, salaries, adjustments, PTO, and deductions with precision.
• New Hire & Change Management: Process new hire setup, terminations, pay rate changes, garnishments, and direct deposit updates in the payroll system.
• Payroll Tax & Compliance: Prepare and submit federal and Florida payroll tax deposits and filings (Form 941, FUTA, SUTA); reconcile tax accounts monthly.
• Year-End Payroll: Manage W-2 preparation and distribution; assist with year-end payroll close in coordination with the SSA and external CPA.
• Payroll Reconciliation: Reconcile payroll registers to general ledger each pay period; prepare payroll summary and labor distribution reports.
• Employee Support: Respond to employee payroll inquiries accurately and within established time frames.
• Other Duties: Assist with month-end close payroll accruals and other duties as assigned by the SSA.

• Payroll processing experience — 2–3 years hands-on; multi-entity or healthcare preferred
• Payroll system proficiency — ADP, Pay Cor, Paychex, Quick Books Payroll, Gusto, or equivalent
• Payroll tax knowledge — federal and Florida requirements, 941, FUTA, SUTA, W-2
• Microsoft Excel — intermediate; payroll reconciliation and reporting
• Strict confidentiality — payroll is highly sensitive; unwavering professionalism required
• Accuracy and self-review discipline — payroll errors have direct employee impact; none are acceptable
• FPC or CPP certification — a plus; not required

Associate’s Degree (Required);
Bachelor’s Degree — Preferred. FPC or CPP certification is a plus. Equivalent payroll experience will be considered.