Accounts Payable Specialist

Our Property:

Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330‑acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world‑class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.

We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing.

Our values define who we are.

• Be Authentic
• Practice Humility
• Cultivate Teamwork
• Value Time
• Be Trustworthy

We offer a very competitive salary and generous benefits including:

• Medical, Dental, Vision Plans
• Paid Life Insurance
• Short- and Long‑Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4 %
• Commuter and Company‑paid Toll Programs
• Complimentary Shift Meal

The Accounts Payable Specialist is responsible for processing and maintaining accurate financial records related to vendor invoices, payments, and expense reporting for South Seas Resort. This position ensures timely and accurate payment of obligations while maintaining compliance with company policies, accounting standards, and internal controls. The ideal candidate is detail‑oriented, organized, and capable of working effectively in a fast‑paced hospitality environment.

• Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation.
• Match invoices with purchase orders and receiving documentation.
• Enter invoices into the accounting system accurately and timely.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods.
• Ensure all payments are made according to agreed‑upon terms and company policies.

• Establish and maintain vendor records, including W-9 forms and payment information.
• Respond to vendor inquiries regarding payment status, discrepancies, and account balances.
• Reconcile vendor statements and resolve outstanding issues promptly.
• Maintain positive relationships with suppliers and service providers.

• Reconcile accounts payable transactions and vendor accounts.
• Assist with month‑end and year‑end closing activities.
• Prepare AP aging reports and other financial reports as requested.
• Identify discrepancies and work with departments to resolve issues.

• Ensure compliance with company policies, accounting procedures, and internal controls.
• Maintain organized records of invoices, approvals, and payment documentation.
• Assist with audits by providing requested documentation and support.
• Protect confidential financial information and vendor data.

• Collaborate with Purchasing, Receiving, Operations, and Department Managers to ensure proper invoice processing.
• Assist with expense reporting and corporate credit card reconciliations.
• Support accounting and finance projects as assigned.
• Cross‑train within the accounting department to provide operational support as needed.

• High School Diploma or GED required.
• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.

• 2+ years of Accounts Payable, Accounting, or Bookkeeping experience preferred.
• Hospitality, resort, hotel, or property management accounting experience is a plus.
• Experience with ERP or accounting software systems preferred.
• Experience with DooAP and Craftable a plus.

• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Strong organizational and time‑management skills.
• Ability to manage multiple priorities and meet deadlines.
• Ef…