Accounts Payable Specialist

About Our Property

Welcome to South Seas, a premier resort destination in the Pyramid Global Hospitality portfolio, located on the beautiful shores of Captiva Island, Florida. Featuring 279 guest rooms and over 7,000 sq ft of meeting and event space, South Seas spans 330 acres of coastal beauty, offering a truly unique setting for hospitality professionals.

At South Seas, team members have the opportunity to be part of a resort experience unlike any other, surrounded by pristine beaches, a thriving wildlife preserve, and a setting that showcases the best of Southwest Florida. From supporting memorable events to delivering exceptional guest experiences across the resort's diverse offerings, every role plays an important part in bringing the South Seas experience to life.

The Accounts Payable Specialist is responsible for processing and maintaining accurate financial records related to vendor invoices, payments, and expense reporting for South Seas Resort. This position ensures timely and accurate payment of obligations while maintaining compliance with company policies, accounting standards, and internal controls. The ideal candidate is detail‑oriented, organized, and capable of working effectively in a fast‑paced hospitality environment.

• Review, verify, and process vendor invoices for accuracy, coding, approvals, and supporting documentation.
• Match invoices with purchase orders and receiving documentation.
• Enter invoices into the accounting system accurately and timely.
• Prepare and process weekly check runs, ACH payments, wire transfers, and other payment methods.
• Ensure all payments are made according to agreed‑upon terms and company policies.

• Establish and maintain vendor records, including W-9 forms and payment information.
• Respond to vendor inquiries regarding payment status, discrepancies, and account balances.
• Reconcile vendor statements and resolve outstanding issues promptly.
• Maintain positive relationships with suppliers and service providers.

• Reconcile accounts payable transactions and vendor accounts.
• Assist with month‑end and year‑end closing activities.
• Prepare AP aging reports and other financial reports as requested.
• Identify discrepancies and work with departments to resolve issues.

• Ensure compliance with company policies, accounting procedures, and internal controls.
• Maintain organized records of invoices, approvals, and payment documentation.
• Assist with audits by providing requested documentation and support.
• Protect confidential financial information and vendor data.

• Collaborate with Purchasing, Receiving, Operations, and Department Managers to ensure proper invoice processing.
• Assist with expense reporting and corporate credit card reconciliations.
• Support accounting and finance projects as assigned.
• Cross‑train within the accounting department to provide operational support as needed.

• High School Diploma or GED required.
• Associate’s degree in Accounting, Finance, Business Administration, or related field preferred.

• 2+ years of Accounts Payable, Accounting, or Bookkeeping experience preferred.
• Hospitality, resort, hotel, or property management accounting experience is a plus.
• Experience with ERP or accounting software systems preferred.
• Experience with DooAP and Craftable a plus.

• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Strong organizational and time‑management skills.
• Ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong problem‑solving and analytical abilities.

• Ability to sit for extended periods while working on a computer.
• Ability to occasionally lift and carry files or office materials up to 20 pounds.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability…