Accounts Payable Specialist

Position Description

We are seeking an Accounts Payable Specialist to become an integral part of our team! You will compile data, compute charges, and prepare invoices.

• 3+ years of Accounts Payable experience
• Experience with multiple entities
• Advanced Excel skills
• Proficient with high volume of transactions
• Worked in Quick Books Desktop (not Quick Books Online)
• Ability to prioritize and multitask
• Construction accounting experience is a plus

• Ensuring accurate and timely processing of Accounts Payable, including research/resolution of vendor account and community issues, new vendor paperwork, and check printing
• Perform day‑to‑day full cycle accounts payable transactions to ensure accurate and timely payment processing
• Receive, allocate and enter high volume invoices from multi‑facilities
• Obtain appropriate verification(s) and approval(s) for invoices before posting
• Prepare weekly batch check runs
• Process and follow up on rush items
• Monthly vendor reconciliations
• Timely responses to internal and external vendor inquiries/issues
• Ensure proper accounting of month‑end
• Research and resolution of invoice or community AP issues
• Ensure that all processing and reporting deadlines are consistently achieved
• Maintain effective, timely, and professional communication with employees and management
• Keep accurate records in accordance with company standards
• Perform all other office tasks

Type: Full-time