Accounts Payable Specialist

Insight Global is hiring a Accounts Payable (AP) Processor / AP Specialist in Sarasota, FL.

Schedule:

Primarily on‑site 4 days/week to start, transitioning to 2 days remote later in the role if needed

Position Overview:

The Accounts Payable Processor will support day‑to‑day AP operations, including purchase order management, invoice processing, and payment execution. This role requires strong attention to detail, experience working in Quick Books Online, and the ability to maintain accurate documentation and tracking in SharePoint. The manager prefers this individual to be on‑site initially to learn processes and collaborate closely with the team. Responsibilities:
Purchase Order (PO) Management Collect purchase orders from requestors and review for completeness and approval Maintain a detailed PO log including PO number, vendor, amount, date, and purpose Assign PO numbers and upload POs to SharePoint in an organized, accessible structure Enter PO details into Quick Books Online Monitor open, aging, or unused POs and follow up as needed Invoice Processing Receive invoices via email, mail, and vendor portals Match invoices to purchase orders and supporting documentation Resolve discrepancies related to pricing, quantities, or missing information Scan and upload full invoice packages to SharePoint Enter invoices into Quick Books Online with proper GL and CAPEX coding Track invoices and deliveries and ensure timely entry into the system Payment Processing Maintain and manage the AP aging report Select invoices for payment based on due dates Process bi‑weekly check runs, including printing checks, preparing remittance details, stuffing envelopes, and mailing Record payments in Quick Books Online and update PO/payment tracking in SharePoint Handle voided or reissued checks Coordinate ACH payments with Michelle Ensure all invoices for the period are accurately entered and recorded

REQUIRED SKILLS AND EXPERIENCE

2+ years of experience in an Accounts Payable Processor, AP Specialist, or similar role Experience managing purchase orders (POs) Hands‑on experience with Quick Books Online Experience processing payments (checks and disbursements) Experience maintaining an AP aging report Strong invoice processing experience, including matching and discrepancy resolution

Compensation:

$20/hr to $24/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.