Accounting Specialist

Accounting Specialist Needed In Odessa, FL

The Accounting Specialist supports core accounting operations, including accounts payable, accounts receivable, reconciliations, and monthly reporting. This role manages collections activities, processes domestic and international banking transactions, and works closely with internal teams and external auditors to ensure accurate, timely financial information. The position offers an opportunity to grow with an expanding organization that is increasing its international presence and developing its accounting team.

Responsibilities:

• Maintain accounts receivable processing, including posting transactions, monitoring outstanding balances, and performing regular reconciliations.
• Manage collections activity by following up on past-due accounts, documenting collection efforts, and providing status updates to leadership.
• Oversee the accounts payable process, including matching purchase orders to invoices, ensuring proper documentation, and performing reconciliations in adherence to internal controls.
• Process domestic and international banking transactions, including ACH and wire transfers, with accuracy and attention to detail.
• Identify inefficient accounting and financial processes and take initiative to recommend and help implement improvements.
• Contribute to the monthly reporting process by completing assigned account reconciliations and supporting the preparation of financial reports.
• Provide external auditors with required documentation, schedules, and explanations to support the annual review.
• Perform additional reconciliations and accounting research as needed to resolve discrepancies and support accurate financial records.
• Collaborate effectively with finance, accounting, and other internal teams to support business operations and information sharing.

Essential

Skills:

• Minimum of 3 years of experience in accounting roles such as bookkeeping, accounts payable, accounts receivable, or collections.
• Hands-on experience with accounts payable processes, including purchase order to invoice matching and reconciliations.
• Hands-on experience with accounts receivable processes, including billing, collections, and reconciliations.
• Strong proficiency in Quick Books and ability to manage day-to-day accounting activities within the system.
• Solid understanding of accrual-basis accounting policies and practices.
• Proficiency with Microsoft Office, with strong skills in Excel including pivot tables and VLOOKUP functions.
• Ability to adjust quickly to changing priorities and work requirements.
• Ability to work collaboratively with different teams and communicate clearly across functions.
• Experience preparing and supporting account reconciliations and monthly reporting activities.
• Experience providing documentation and support for external audits or annual reviews.

Additional Skills &

Qualifications:

• Experience as a bookkeeper and familiarity with collections processes.
• Associate degree or college degree in accounting, finance, or a related field (desired but not required).
• Strong general bookkeeping skills, including invoicing, posting transactions, and maintaining accurate ledgers.
• Experience using Quick Books in a multi-user or growing business environment.
• Comfort working in a growing organization with expanding international operations.
• Proactive mindset with a focus on process improvement and efficiency.
• Adaptable personality, able to work on the fly and handle evolving responsibilities.
• Ability to build effective working relationships with finance, accounting, and operational teams.

Work Environment:

This role is based in an office environment with standard business hours and a scheduled lunch break from 12:00 p.m. to 1:00 p.m. You will work closely with a finance and accounting team that…