Project Administrator

Job Description

Job Description

Projects Administrator Role Overview Projects Administrator Role Overview 1.26.26.docx

Title: Projects Administrator

Overview: The Projects Administrator supports the Project Management team by executing and coordinating administrative, financial, and compliance‑related project activities. This role serves as a central administrative liaison between Project Managers, Accounting, vendors, and subcontractors, ensuring project documentation, billing support, and compliance items are processed accurately and on time.

This position is execution‑focused, operating in a fast‑paced commercial landscape development environment with multiple active projects.

Reporting Structure: Senior Project Manager

Key Accountabilities:

• Project Administration & Setup
• Financial & Accounting Coordination
• Project Workflow Coordination
• Supporting Project Management Team

Our

Purpose:

Make Land Beautiful

Our Niche: Complex Property Solutions Made Simple

Our Core Values:

Keep the Main Thing the Main Thing – Know your mission, know your goal, and prioritize accordingly

Think Long Term – Don’t cut corners, do the right thing, build trust

Be Willing to Help – Put others first, provide value before expecting anything in return

Pursue Mastery – Desire to learn and grow, achieve exceptional ability, and “wash the car”

Be Fearless – Don’t fear challenges, don’t be afraid to ask for help, become the resource

Technical Knowledge &

Skills:

• Strong attention to detail and documentation accuracy
• Ability to manage high task volume and prioritize effectively
• Comfortable working in a fast‑paced, deadline‑driven environment
• Ability to collaborate across multiple teams (Project Management, Accounting, Vendors)
• Strong follow‑through and ability to close administrative loops
• 2–4 years of experience in construction or project administration (commercial environment preferred)
• Experience supporting multiple active projects simultaneously
• Familiarity with construction documentation, invoicing, and compliance workflows
• Landscape, site development, or civil construction experience preferred but not required
• Systems experience can be trained; adaptability is required

Future Development:

• Personalized development plan

Regular Execution

• Invoice processing and coordination with Accounting
• Waiver tracking and submissions
• AR follow‑up and documentation support
• Project setup and administrative updates
• Project file organization and maintenance
• Commitment & Change Order Creation and/or Distribution
• Prime Contract Entry
• Maintaining compliance records
• Coordinate documentation flow
• Project close‑out documentation