Construction Office Assistant

About Us

Sea State Land Services is a fast-growing contractor serving builders and general contractors across Southwest Florida. We support residential new construction and commercial work across multiple job sites. We’re hiring a dependable, detail-oriented Construction Office Assistant to keep office operations organized and responsive.

• Manage daily office communication: phones, emails, and internal coordination
• Create and maintain job folders and admin documentation
• Quick Books: enter bills/invoices, assist with customer/vendor records, attach backup documentation, and support basic reporting as needed
• Microsoft Outlook: manage calendars, schedule meetings/appointments, and coordinate with field leadership and vendors
• Excel: maintain trackers (jobs, invoices, COIs, vendor paperwork, scheduling logs, etc.)
• Adobe Acrobat: edit/merge/organize PDFs, complete forms, and prepare documents for submission
• Dropbox: organize and maintain clean file structure for office/job documentation
• Request, track, and organize documents like W-9s, COIs, vendor onboarding forms, and job-related paperwork
• Support leadership with follow-ups, reminders, and keeping tasks moving

• Prior experience in an admin/office role (construction or contractor environment strongly preferred)
• Must be proficient in:
  • Quick Books
  • Microsoft Excel
  • Microsoft Outlook
  • Adobe Acrobat
  • Dropbox
• Strong attention to detail (data entry accuracy matters)
• Reliable, consistent, and professional communication (phone/email)
• Able to prioritize and handle multiple deadlines without dropping the ball