Program Coordinator - Support Services

Overview

JOIN OUR TEAM AS A SPS PROGRAM COORDINATOR! The SPS Program Coordinator is responsible for a range of professional and technical duties in support of the Support Services department, primarily focusing on the Opioid Treatment, Prevention, and Recovery grant. Responsible for the administrative functions of the Opioid grant and assists Director with overall coordination, implementation, and execution of specific projects. Plans and schedules timelines, organizes tasks.

Works to ensure all projects are completed in a timely and fiscally responsible manner to achieve the overall goal, ensuring consistency with department strategy, policies, commitments and goals. Takes an active role in goal setting, project planning and internal affairs of the department. It requires effective use of time to manage diverse projects; exceptional customer service skills; and independent judgment and discretion in planning, scheduling and coordinating numerous sources of information.

This is a grant funded position.

• Works within the office to facilitate projects. Assists with monitoring, analyzing, interpreting, and reporting on Opioid Treatment, Prevention and Recovery projects.
• Enters data, manages information in the Neighborly system and Pasco County’s System of Record. Updates and maintains databases; creates queries and reports.
• Sets up and maintain files in Neighborly and Sharepoint. Ensures compliance with document retention requirements.
• Conducts review of invoices for accuracy and grant eligibility, correlates invoices, and vouchers for payment.
• Assembles information alone or in coordination with Grants Coordinator for Director’s use.
• Demonstrates seamless customer service, integrity and commitment to innovation; efficiency; and fiscally responsible activity.
• Creates reports and presents as needed to the Opioid Task Force.
• Creates drafts of new subrecipients’ agreements and other related contracts by incorporating relevant and approved information on agreement templates.
• Ensures administrative compliance of Opioid Funding Programs grantees: managing end-to-end workflow process for agreements, amendments, and changing requests from grantees.
• Compiles supporting documentation for agenda items to be approved by the Board of County Commissioners. Tracks agenda workflow and process all the necessary phases to initiate the use of the contract.
• Responsible for purchase order process for grant (creation of purchase order through payment of the invoice). Coordinates with vendors, fiscal services, purchasing, and finance for information needed during the purchase order process.
• Responsible for Opioid Task Force onboarding of new members.
• Performs other related duties as required and assigned.

• Work is broad in scope, covering one or more complicated areas.
• A high degree of analytic ability and logical reasoning skills are required to address sometimes intricate and complex issues.
• Independent judgment guided by general direction is required to research and communicate information.
• Requires high level thinking to analyze issues and trends, and to provide effective findings and assessments in support of various organizational objectives.
• Requires regular contact with C-level private healthcare executives, members of the public, elected and appointed officials, and staff.
• Ability to develop and maintain ongoing external relationships with local stakeholders, private businesses and other industry related professional associations.
• Ability to handle sensitive or confidential information, complex situations, and to coordinate multiple functions while attending to additional duties and responsibilities as required.
• Ability to create and present ideas and findings clearly and concisely in written, oral, and graphic form.
• Ability to interpret applicable legislation, rules, and codes.
• Ability to operate a computer and industry-related software.

PHYSICAL SKILLS/

WORKING CONDITIONS:

Ability to communicate effectively using verbal, written and visual communication. Ability to lift up to 50lbs.

EDUCATION, TRAINING AND

EXPERIENCE:

Graduation from an accredited college or…