Records Clerk - Civil Circuit

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. A qualified teammate or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion.

Effective July 1, 2021, certain service members may be eligible to receive waivers for postsecondary educational requirements. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.

Under general supervision perform clerical work requiring application of various work methods, procedures, policies, practices and departmental functions related to the processing of documents and files according to four levels of increasing responsibility, complexity, and pay grades. The Records Clerk positions may be part of the Task-Based or Points-Based Career Progression Plans. For new hire initial placement, this position is historically filled at a Level I.

May include any of the following:

• Assists with the preparation of weekly calendars with multiple Court Orders or Judgments, record searches, and procurement of evidence for court hearings.
• Provides customer assistance to individuals requesting non-technical information.
• Receives documents for filing; verifies, classifies, sorts, and processes according to departmental policies and procedures.
• Performs cashiering functions as needed.
• Provides courteous and professional customer service.
• Generates correspondence, notices, and reports according to established policies and practices of assigned area.

In addition to the tasks of a Records Clerk I:

• Conducts research of records/files for information, redacting, retentions, or destruction related to assigned area.
• Scans/images and indexes documents according to departmental procedures.
• Prepares meeting agendas or packets of related information.
• Attends meetings and take minutes. Some meetings will require an adjustment to normal work hours to attend early morning or evening meetings.
• Travel between New Port Richey and Dade City is required as needed.

In addition to the tasks of a Records Clerk II:

• Prepares pay off statements, check requests and satisfaction of judgments.
• Process unclaimed funds and Court registry.
• Prepare for, attend court, and complete post-court paperwork, including service packets to all applicable parties, and process evidence.
• Process contempt orders, writs of bodily attachment, and arrest orders.
• Process mass dismissals and delinquent cases.
• Demonstrates seamless customer service in person and over the phone in a professional and courteous manner.
• Participates in the development of business procedures.

In addition to the tasks of a Records Clerk III:

• Provides training to teammates.
• Process quality assurance reports.
• Performs a variety of office and Court support work such as: correspondence, forms and other documents.
• Assists with documentation of activities or projects requested by other departments.
• Conducts routine verification to ensure integrity of records.
• Disseminates and file reports and other documents, establish and update files, and conduct thorough verification of records in accordance with Florida State Statutes.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

A valid Florida Driver's License may be required for some positions.

Unless otherwise noted, applicants must have a minimum of a high school diploma or possession of…