Administrative Assistant Ii

Requisition No: 868019
Agency:
Department of Education

Working Title:

ADMINISTRATIVE ASSISTANT II
- Pay Plan:
Career Service
Position Number:
Salary: $34,760.00 - $36,498.00
Posting Closing Date: 02/20/2026

Location:

Turlington Building - Tallahassee

In this position, the Administrative Assistant II will be responsible for scheduling appointments for the division’s new hire intake, filing, scanning and making copies as requested, tracking incoming and outgoing documents for the Deputy Commissioner’s office, maintaining office supplies for the Deputy Commissioner’s Office, assisting with composing letters, emails, and other correspondences as requested, and any additional administrative duties.

• Communicates administrative and clerical policies and procedures.
• Reports to and assists the Operations and Management Consultant Manager in all areas as needed.
• Assists in scheduling appointments for new hire intakes.
• Performs incidental typing for accuracy, completeness, and for compliance with established standards and policies.
• Receives, sorts, and distributes incoming and outgoing mail.
• Files general office material and performs other routine office duties.
• Ensures compliance with state statute regarding the preparations and processing of travel.
• Proofs and edits correspondence, and edits reports for publications.
• Assists management staff with audit preparations.
• Answers the Division mainline and assists other support staff within the division as needed with telephone coverage.
• Provides direct support to the division office staff which includes all secretarial support activities related to travel itineraries, and other records and forms.
• Assists with IT inventory and services as a property custodian.
• Assists with division staff with Paperless Communications.
• Maintains division office supplies including MFMP procurement.

The ideal incumbent must be productive under tight time frames, balance multiple and competing priorities, and maintain goal‑directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function.

• Knowledge of principles and techniques of effective verbal and written communication.
• Proficiency in using computer applications including Microsoft Word, Excel and Outlook.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently and with others as a team.
• Ability to establish and maintain effective working relationships with others.
• Ability to plan, organize and coordinate work activities.

• Applicants who have two or more years of administrative experience.
• Applicants who have experience with Microsoft Office.

• State Group Insurance coverage options (health, life, dental, vision, and other supplemental options).
• Retirement plan options, including employer contributions ().
• Nine paid holidays and a Personal Holiday each year.
• Annual and Sick Leave Benefits.
• Student Loan Forgiveness Program (Eligibility required).
• Flexible Spending Accounts.
• Tuition Fee Waivers (Accepted by major Florida colleges/universities).
• Ongoing comprehensive training provided.
• Career Growth opportunities.
• Highly skilled, professional environment.
• Maternity and Parental Leave Benefits.
• We care about the success of our employees.
• We care about the success of our clients.
• We are always improving our technology, our tools, our customer’s experiences and ourselves.
• A rewarding experience for reliable, compassionate and professional employees.

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. Applicants must provide their Social Security Number for required verifications. No applicant…