Staff Assistant

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Requisition No: 870121

Agency:
Department of Education

Working Title:

STAFF ASSISTANT -

Location:
Tallahassee Turlington Building

Salary Range: $34,760.00 - $41,512.00

This advertisement may be used to fill anticipated vacancy.

Application Information:

• Work History (in easy to review chronological order) Consists of:
• Any position held by a State of Florida Agency
• Any position held by a Florida University
• All periods of employment from high school graduation
• All periods of current or prior unemployment
• Gaps 3 months or more must be accounted for*
• Any Education
• Your resume and application must match
• Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will be converted to your official application.
• Include supervisor names and phone numbers for reference checks or the contact information for your Human Resources office to verify current or former employment.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

Hiring Information and Requirements:

• The Bureau of Personnel Management reviews every application for prior State of Florida and Florida University work history in the People First system.
• If claiming Veteran’s Preference, the candidate MUST attach supporting documentation such as the DD214 and your VA Letter that reflects level of disability if applicable. Applicable to career service positions only.
• If claiming Right to First Interview, the candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions. Applicable to career service positions only.

NOTE:

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

OFFICE CONTACT:

Courtney Walker,

JOB DESCRIPTION:

The employee in this position serves as an assistant to the Educational Policy Development Director. As such, he/she is responsible for maintaining calendars, preparing itineraries and making travel arrangements for all staff in the office. Additionally, he/she researches and summarizes materials for conferences and meetings. Confidentiality of these matters will be maintained at all times. This position is not approved for telework and must report to the location listed above.

DUTIES & RESPONSIBILITIES:

• Acts as assistant to the Educational Policy Development director; maintains calendar for the Office of Equal Educational Opportunity (OEEO), prepares itineraries and makes travel arrangements for all staff in the office; researches and summarizes materials for conferences and meetings.
• Provides clerical support to OEEO based on need and availability, and other program staff.
• Receives, opens and reads incoming mail and OEEO mailbox emails; screens items and assigns to appropriate staff for response; proofs, edits and rewrites (for grammatical structure) letters, memos, narrative reports and technical assistance materials.
• Ensures coverage of the main phone line. Answers incoming calls and forwards calls to the correct person within the unit and outside the unit.
• Creates tracking documents for various office projects including reports and document routing. Tracks documents.
• Manages OEEO document submission system (Share File) including user access. Monitoring document submissions, organizing e-folders and coordinates with system programmers for updates.
• Transcribes rough draft subject matter, types of correspondence, reports, manuals, and other materials of both a general and technical…