Administrative Assistant Ii Ops

Overview

DIVISION OF VOCATIONAL REHABILITATION

Requisition No: 870128

Agency:
Department of Education

Working Title:

ADMINISTRATIVE ASSISTANT II OPS -  1

Pay Plan:
Temp

Position Number:

Salary: $18.00/Hour

Posting Closing Date: 02/19/2026

Total Compensation Estimator

LOCATION:

Tallahassee

OPS Administrative Assistant II

Position Number:

$18.00/hour

VR is a division of Florida’s Department of Education whose mission is to assist people with disabilities, ages 14 and older, in securing competitive, integrated employment. Each year we support over 5,000 Floridians in finding gainful employment leading to better outcomes for families, communities and the Florida economy.

This position serves as an assistant to the Chief of Policy Development and staff assistant to Communication Liaisons across the state. You’ll provide administrative support to your colleagues for all facets of coordinating and reporting communications and outreach activities.

This position works 8am-5pm daily.

This position requires the employee to work with computers, process information, conduct research, prepare shipments, maintain records and establish/maintain professional relationships. Tasks include:

• Ordering office supplies and outreach materials as requested.
• Compiling shipments for area and unit offices.
• Monitoring payments.
• Operating general office equipment to scan, copy, fax or print materials.
• Organizing and maintaining files/records.
• Speaking with vendors via email or phone to verify the status of orders and/or clarify order specifications.
• Communicating with field liaisons on projects and initiatives.
• Contributing to division publications by writing, editing or coordinating content.

A qualified candidate would be able to:

• Send information, materials or documentation via email.
• Organize and maintain documentation and records.
• Prepare documentation for transactions in Microsoft Word and Adobe Acrobat.
• Keep track of daily activities and assignments.
• Conduct inventories of products or materials.
• Obtain information about goods or services.
• Work independently and communicate effectively.
• Establish and maintain effective working relationships with others.
• Determine work priorities and ensure completion of assignments.

• High School Diploma or Equivalent.
• 1 or more years of office, data entry or customer service experience.
• College education from an accredited institution can substitute or vocational training can substitute for experience.
• Strong organizational skills.

Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first:)
• Any and all State of Florida jobs
• Any and all Florida University jobs
• All periods of employment
• Periods of unemployment
• Gaps 3 months or more*
• Education
• Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• * Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.

Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies. The State of Florida application online can be edited at any time prior to each submission and will automatically populate when you apply to a specific position.

After you have applied to one or more job advertisements, all…