Program Assistant

Responsibilities

The incumbent in this position will perform a variety of general administrative, clerical, logistical, and operational support for the programs. The incumbent will be required to both take direction and work intuitively to support the completion of the School of Nursing goals. The duties include but are not limited to:

• Prepare and compile information for reports, maintain records/databases and the traditional BSN online application, process documents, ensure smooth daily operations, answer phones, take minutes, file/digital file management, and data entry.
• Assist with planning and implementing program activities, events, and projects; assist with the logistics for the School of Nursing pinning ceremony/printed program, convocations, orientations, meetings and serve as the iStrike designee and the Faculty/Staff Campaign Representative (University campaign).
• Create spreadsheets, complete forms and maintain records of grades and grade change forms along with managing excuses; attend meetings, trainings and workshops necessary to perform duties;
• Work cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives; operate office equipment such as monitors, fax machines, photocopiers, voice mail messaging systems and computer scanning equipment to complete department tasks;
• Coordinate any required repairs to office equipment; coordinate and complete significant special projects independently; and, maintain adequate office supply for the office and other duties as assigned.

A high school diploma or equivalency and four years of related experience; or a combination of post high school education and experience equal to four years.

• Excellent written and verbal communication skills;
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and database management;
• Strong organizational, time-management, and multitasking abilities;
• Interpersonal/human relations skills;
• Report preparation skills;
• Attention to detail and good judgment;
• Ability to work independently and collaboratively in a team; and,
• Ability to maintain confidentiality.

Bachelor's degree in appropriate area of specialization and two years experience; or master's degree in an appropriate area of specialization.

This is an USPS (University Support Personnel System) position.

Successful candidate is subject to a pre‑employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person’s period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person.

You may be required to provide documentation.

Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) 599‑3076 at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) 955‑8771.

Florida A&M University is an Equal Opportunity Employer.

Preference will be given to eligible Veterans’ and spouses of Veterans' as required by Florida Statutes.